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Submit Grades Step by Step Guide

1. Access the Workday Teaching Dashboard

a. Go to workday.cca.edu, and log in using your CCA Account credentials.

b. Under Applications, click Teaching to access your Teaching Dashboard.

Teaching_Dashboard_Applications.png

2. Access Grading Tools

a. In the My Teaching Schedule + Roster Step by Step Guide, we covered how Related Actions (the Twinkie icon) can help you access roster info and grading tools.

Here are four places you'll find course grading tools from Related Actions:

Report/Worklet

Where to Find Grading Tools

View Teaching Schedule

"Related Actions" on links in the "Course Section" column

My Teaching Assignments

"Related Actions" on links in the "Section" column

My Students by Course - Current and Upcoming

"Related Actions" on links in the "Course Section" column

Student Rosters for Current/Upcoming/Past Courses

"Related Actions" on the magnifying glass icon in the "Section Actions" column

Now, let's recap how Related Actions work.

b. Hover over the course section link, but do not click it.

c. Click the Related Actions button (three dots bounded by a box, to the right of the course section, and reminiscent of a Twinkie).

d. In the left-hand side of the resulting popup menu, hover over Course Section Definitions, but do not click it.

e. Click Grade Roster or Interim Grade Roster, depending on what you would like to do. If you need to change grades you have already submitted, click either Grade Roster or View Roster.

  • Grading functions will only be available during a certain timeframe.

  • For assigning interim (midterm) grades, click Interim Grade Roster, then proceed to step 3.
  • For assigning final grades, click Grade Roster, then proceed to step 4.
  • For changing submitted grades, click Grade Roster or View Roster and proceed to step 5.

3. Assign Interim Grades

**Please note that summer instructors do not submit interim grades.**

The interim grade screen shows a table listing registered students in separate rows.

a. Click the corresponding plus icon (between the Academic Level and Interim Grade columns) for a student you wish to grade.

b. A new row will appear directly below the student's name. In the Interim Grade dropdown (in the new row), select the appropriate midterm grade (scroll to the bottom of the list to see midterm grade options).

  • All letter grade options are available to choose here, but please only select Midterm: UP or Midterm: AT for interim grading.
  • Interim Grade Date will default to the current date. Do not change this unless you change the interim grade.

c. Repeat for each student.

  • You can return to this screen if you want to finish grading later.

d. Click OK to save changes, then click Done to exit the task.


4. Assign Final Grades

**Instructors must submit final grades within one week after their class ends.**

The final grade screen shows a table listing registered students in separate rows.

a. Click the Final Grade dropdown for a student you would like to grade, and select the appropriate grade from the resulting list.

  • All grade options are available to choose here, but please only select appropriate grade types.
    • Typically, classes utilize letter grades A through F or I (incomplete) for final grade assignments.
    • Internship, COMIC, FINAR, WRITE, and Summer Start classes are graded on a Pass / No Credit basis instead.
Assign_Final_Grade.png

b. If you assign a grade of incomplete (I ), a blank text field will appear in the Grade Note column.

  • Click the Grade Note field, and type a brief reason for the grade.
  • This is a requirement for submitting incomplete grades.
  • The Grade Note field will also be available for optional comments when assigning a failing grade (F).

c. Repeat for each student.

  • You can return to this screen if you want to finish grading later (see next step for detailed instructions).

d. When you are finished making changes:

  • Click Submit to have any entered grades Posted.
    • Follow step 5 below for instruction on changing posted grades.
  • Click Save for Later to retain any entered grades without posting them.
  • Click Cancel to discard any new changes.
    • Posted grades will not be affected.
Grade_Note_Incomplete_Submit_Grades.png

e. If you click Submit, review information on the following screen, check the Confirm box, then click OK.

  • Submissions are routed to Student Records for approval.
Confirm_OK_Submit_Grades.png

5. Change Assigned Grades

You may need to change a student's grade after it is posted (both submitted and approved). This follows a slightly different process than changing interim or draft/pending grades.

  • Note that grade change functionality may be limited by when a course section was taught, as changes for sections taught in the distant past may follow a different process.

a. For any student with a Posted grade, you should see a Change Grade button in the adjacent table column. Click this button for the student whose grade you want to change.

Change_Grade_Button.png

b. Select the grade the student should receive from the Revised Grade dropdown menu.

c. Select one of the following Grade Change Reasons:

  • Calculation Error - Mistake in offline/external calculations of the student's grade.
  • Data Entry Error - Mistake in selecting the appropriate student grade in Workday.
  • Other - Anything else.
    • When selecting Other, you must also provide a brief explanation in the Comment field.
Change_Grade_Screen.png

d. Click OK to submit the change or Cancel to discard.

  • Submitted changes will require processing before they are posted in Workday.
  • Pending grade changes will appear in the Final Grade column of the Assign Final Grades screen. Pending grade changes will appear as In Progress and will not be Posted.