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Academic Affairs Leadership Position Descriptions


Associate Provost for Accreditation and Curricular Effectiveness

Full-Time (37.5 Hours/Week), Exempt

Campus: Oakland/San Francisco

Date: August 2017


Position Summary

Partnering with the provost on the management and leadership of Academic Affairs, the associate provost for accreditation and curricular effectiveness plays a critical role in the academic unit of the college. The associate provost has primary oversight of the following areas: learning assessment, curriculum development and review, accreditation compliance, student success efforts, and Title IX compliance. Within these broad arenas, there is ample opportunity to exercise leadership through the implementation of new initiatives. The associate provost also collaborates with the provost and the rest of the academic leadership team on other matters of accreditation compliance, academic administrative policies, and academic planning.

Reports To: Provost

Department: Academic Affairs



Main Responsibilities

Curriculum Review and Development: 30% of time Responsibilities

● With associate provost for academic administration, lead annual program curriculum review process

● Provide guidance and leadership around accreditation and institutional policies in the development of new degree and non-degree programming in collaboration with AA and college-wide leadership.

● Serve as the Academic Affairs liaison to the Curriculum Committee of the Faculty Senate

● Provide leadership to develop English Language Learners (ELL) initiatives in collaboration with various partners and institutional leaders, including leading standing task force/committee focused on EL

international student learning.

● Provide leadership around academic internships, working with program chairs, Career Development, and Academic Advising.

● Act as primary liaison to Advising, and, in partnership with AP for Academic Administration, Student Records.


Academic Policies & Procedures: 15% of time Responsibilities

● Collaborate with college-wide leadership on the development of, compliance with, and revisions to academic policies

● Develop and communicate required course content information, specifically with respect to syllabus content; ensure syllabi meet requirements around learning outcomes, etc. Course fees.

● Ensure timely submission of course syllabi

● Represent AA on Policy Review Committee

● Co-Chair the APC committee

● Represent AA on Probation and Dismissals Committee

● In conversation with the Dean of Students and related staff, ensure student academic integrity and the enforcement of related policies on

conduct and plagiarism

● Partner with Title IX Coordinator and Deputy Coordinators to promote an institutional culture dedicated to preventing and responding to

gender-based harassment and violence.

● Serve as as Deputy Title IX Coordinator for Faculty

● Work with Student Affairs staff to oversee Academic Advising, especially with respect to student progress toward degree completion, over-enrollment petitions, and curricular review

● Work with Student Affairs staff to ensure compliance with respect to student success initiatives, such as student travel awards, credit/course waivers, and off-campus study approval


Accreditation & Assessment: 50 % of time Responsibilities

● Oversee all aspects of accreditation site visits as well as timely completion of accreditation-related documents, including new program and substantive change materials

● Oversee the timely completion and curricular implementation of external reviews

● In partnership with the four divisional deans and the director of institutional research, spearhead efforts to build faculty culture around assessment of student learning and evidence driven decision making.

● Partner with the Provost and divisional deans to ensure effective, action-oriented communications relating assessment findings to resource allocation and advocacy.

● Collaborate with the academic and administrative leadership to spearhead development of effective student learning assessment strategies and ensure such efforts yield data resources that inform decision-making at all levels.

● Partner with academic affairs leadership to develop appropriate structures to ensure assessment cycles are sustained and efficient.

● Provide expertise and guidance to the campus community in designing, implementing, and evaluating assessment efforts across the graduate, undergraduate, co-curricular, and extracurricular programs.

● Partner with divisional and program leadership to interpret assessment findings and identify strategies for improvement.

● Partner with administration and faculty leadership in supporting their efforts to refine student learning outcomes at the college, program, and course level; to select appropriate measures of student learning outcomes; to design efficient and meaningful assessment processes; and to “close the loop” by using the results of assessment to improve curricula, allocate resources, and advance effective pedagogy.

● Oversee, develop, and document external program review processes and reports.

● Work with IR and divisional leadership to produce and disseminate program-level data that will inform analysis of program effectiveness, identify trends, and recommend resource allocation.

● Develop and, as appropriate, run workshops with divisions/programs/chairs/faculty/etc. to address assessment processes and findings, and to identify steps to improvement.

● Serve as the Assessment Liaison Officer with WASC and as the primary liaison with NASAD.

● Remain informed of developments in the field of assessment and accreditation and attend relevant trainings and conferences as necessary for that purpose.

● Partner with the digital archivist to evolve and implement systematic processes to archive student work for assessment purposes using Vault and to explore ways its e-portfolio capabilities might be harnessed as an assessment tool.

● Collaborate with those developing pedagogy resources and training to connect learning outcomes assessment to those efforts.

● When possible, work with faculty, staff and college administration in seeking additional/external funding (i.e. grants, etc.) to support assessment.

● Oversee annual collection of assessment data, and play a key role in communicating the institution's assessment efforts to various constituencies, including the accrediting agencies.


Other Administration: 5% of time Responsibilities

● In collaboration with the provost and AA leadership, provide leadership on additional matters of curriculum, faculty governance, and academic vision and planning.

● Liaison: Advising, Title IX team, Curriculum Committee, Retention Committee, ESL working group, Deans/Divisions (assessment), WASC, NASAD, Architecture Division (accreditation), Programs undergoing program review.

● Act on behalf of the provost as requested

● Perform additional duties and lead new initiatives as required



Minimum Qualifications:

● Terminal degree and significant experience in academic administration is required.

● Demonstrated ability to foster an open and diverse academic and administrative environment required.

● Must have demonstrated leadership capabilities, ability to problem solve and facilitate meetings, experience working collectively to achieve positive results, and an ability to perform multiple tasks in an effective manner.

● Requires outstanding communication and interpersonal skills and an ability to engage divergent views while building consensus and collegiality.

● Experience with accreditation and curriculum development are strongly preferred.

● Experience in the creative practice or study of one of the diverse disciplines offered at CCA strongly preferred.

● The associate provost may teach a course each year at the discretion of the provost.

● Experience at an independent, tuition--driven institution preferred.

● Comfort and experience with data and institutional research a plus.


Associate Provost for Faculty and Academic Partnerships

Full-Time (37.5 Hours/Week), Exempt

Campus: Oakland/San Francisco

Date: May 22, 2017


Position Summary

Partnering with the Provost on the management and leadership of Academic Affairs, the Associate Provost for Faculty and Academic Partnerships plays a critical role in the academic unit of the college. The Associate Provost has primary oversight of the following areas: faculty development, faculty culture, academic exhibitions and public programs, as well as international partnerships and related curricular programs. Within these broad arenas, there is ample opportunity to exercise leadership through the implementation of new initiatives and programming. The Associate Provost also collaborates with the Provost, the Academic Affairs leadership team, and other functions across the college on other matters.

Reports To: Provost

Department: Academic Affairs



Main Responsibilities

Faculty Development and Culture: 40% of time Responsibilities

● Implement, initiate and expand current faculty development efforts: grants, orientations, and topical pedagogical and professional practice workshops. Cultivate grassroots efforts from amongst the faculty

● Serve in an ombudsperson capacity as a liaison for faculty concerns as well as some academically related student concerns

● Oversee the research and potential development of a “Center for Teaching and Learning” in collaboration with various partners and faculty input

● Supervise and provide support for Learning Resource Center activities in relation to faculty and student interactions.

● Provide leadership in the development of interdisciplinary opportunities and initiatives

● Develop and deploy teaching assistant training program for graduate students. Work with Human Recourses to manage teaching assistant resources with respect to appointments, policies, evaluations and assessment.

● Lead the ongoing development of resources and trainings for faculty around Title IX and diversity initiates.

● Participate in developing resources and training for faculty around international student success and related pedagogy and curriculum development.

● Oversee the programming of grad-wide elective course offerings with division deans and program chairs


Academic Policies & Procedures: 20% of time Responsibilities

● Collaborate with college-wide leadership on the development of, compliance with, and revisions to academic policies

● With the support of Academic Affairs staff, program and facilitate new faculty orientation as well as orientation activities for new deans and new program chairs

● In conversation with Student Financial Aid and the Registrar, ensure the timely completion by faculty of required books by course

● Work with manager of faculty affairs to ensure timely communication of course evaluations.

● Collaborate with the Provost to ensure timely communication and mentorship of faculty reviews, specifically with respect to the APT process

● In conversation with the Dean of Students and related staff, ensure student academic integrity and the enforcement of related policies on conduct and plagiarism


International Initiatives: 10% of time Responsibilities

● Partner with the international student affairs program staff, special programs colleagues, and external partners to manage and build international opportunities for students and faculty.

● Serve as the Academic Affairs liaison for all matters involving international partnerships

● Work with the director of international student affairs and programs staff to resolve issues involving faculty, visiting faculty, and student-faculty initiatives

● Work with the director of international student affairs and programs to review, implement, retire, and grow the College’s exchange relationships as well as its memoranda of understanding


Exhibitions and Public Events: 5% of time Responsibilities

● Supervise the director of exhibitions and public events provide oversight for this academic area of the college

● Lead an assessment and inventory of academic events across the college to further work with the deans and Provost on setting strategic priorities


Special Programs: 15% of time Responsibilities

● Provide strategic vision toward the development of a robust post-professional and non-degree curriculum and programming.

● Ensure the collaboration between the division deans and dean of special programs on advancing and operationalizing the summer degree course offerings

● Supervise the dean of special programs and provide oversight for this academic area of the college which includes Extended Education, youth programming, Pre-College programs, study abroad, and summer degree courses.


Additional Duties & Responsibilities: 10% of time Responsibilities

● In collaboration with the Provost and associate Provost for academic administration, provide leadership on additional matters of curriculum, faculty governance, and academic vision and planning.

● Work with Provost and Academic Affairs leadership team to set the agenda for college-wide and academic affairs-wide administrative meetings as well as divisional- and program-related gatherings, such as All Chairs, Grad Chairs, and Dean/Director meetings and retreats

● Act on behalf of the Provost as requested

● Serve on the President’s Diversity Steering Group and the leadership task force for the PDSG

● Typically academic administrators may teach one class per year

● With the Provost and the executive committee of the faculty senate oversee the annual process for updating the faculty handbook

● Work with Student Affairs to oversee the activities of the Graduate Student Union

● Perform additional duties and lead new initiatives as required



Minimum Qualifications:

Terminal degree and significant experience in academic administration is required.

Teaching experience and demonstrated understanding of faculty development as well as faculty culture and promotion processes are strongly preferred.

Experience in the creative practice or study of one of the diverse disciplines offered at CCA strongly preferred.

Experience at an independent, tuition--driven institution preferred.

Demonstrated ability to foster an open and diverse academic and administrative environment required.

Experience in advocacy for diversity as a goal in areas of faculty hiring, development and retention preferred.

Must have demonstrated leadership capabilities, ability to problem solve and facilitate meetings, experience working collectively to achieve positive results, and an ability to perform multiple tasks in an effective manner.

Requires outstanding communication and interpersonal skills and an ability to mediate and listen to divergent views while building consensus and collegiality with cultural competency.