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Minors Proposal Process

The college is interested in exploring opportunities for students to pursue concentrated coursework in areas of interest outside of their major disciplines and to receive institutional acknowledgement (on transcripts, etc.) for such in-depth study.

This programming could take the form of a minor in a curricular or thematic area, however, any requirements must be attainable within the existing unit count and structure of course requirements.

Proposals for minors should address areas where there is evidence that a significant number of students from a variety of majors will find the programming both achievable within their existing unit requirements and engaging on an ongoing basis.


Note
: Funds for curriculum-development initiatives typically come from the host division’s or program’s budget, external grants, or through CCA’s faculty development grants, such as the curriculum grant.

Timeline

  1. How long does the process take? 1-2 years.
  2. Year one: identifying/documenting interest, developing content (fall), vetting against curricular rotation at 120 credits (spring); and
  3. Year two: final approval and developing of related registration/advising processes (fall) and marketing/launching (spring).


Proposal/Approval Process
Faculty members should approach their program chair and their divisional dean(s) concerning ideas for developing minors and areas of concentration at CCA. If an initiative is cross-program/interdisciplinary in nature, faculty should contact all affected chairs and deans to discuss the initiative and review next steps.

Before undertaking significant work on a formal proposal, faculty members should obtain written approval to proceed from their chair(s) and dean(s). It may also be beneficial to engage in a preliminary discussion with the Curriculum Committee and/or Academic Cabinet. Those developing minors should review existing CCA minor materials as well as NASAD and WASC guidelines in drafting proposals (see Associate Provost for Educational Effectiveness for information).

Proposals for new minors should address the following aspects and questions:

  • Coursework in the minor/concentration
  • Evidence of student interest
  • Learning outcomes
  • Institutional feasibility and capacity
  • Student experience: feasibility and inclusion
  • Budget implications

Once drafted, faculty should share the above materials with the appropriate chair(s) and dean(s), as well as with the Curriculum Committee, for further discussion and feedback.

Upon successful review of the proposal draft, the appropriate dean presents the final proposal to the divisional deans, provost, and associate provosts for further review.

Pending final agreement and any necessary revisions, the provost presents the minor or concentration proposal to Senior Cabinet for approval.

Additional Notes

  1. Minors cannot be earned retroactively. The minor is only available for students enrolled subsequent to the launch date of the minor.
  2. A formal process for enrolling in the minor must be in place with Student Records and Advising before the minor can be publicized.

Minor requirements should not be waived. If there is flexibility with requirements, clear guidelines for the exception(s) must be in place with Student Records and Advising.


Program / Degree Proposal Process

The information below is also available via this document, which also includes a visual timeline.


Process Summary (thorough vetting)

  • PHASE 1 & 2: Initial ideation involving AC (including deans and others) [Spring 2020]
  • PHASE 3: Meeting with CC, AO, and SC; planning for FY2022 (7/2021-6/2022) budget (marketing, facilities, technology, personnel (e.g. chair), etc.) [Fall 2020]
  • PHASE 4: Accreditation (Feb 15), Final approval from Provost/President (based on recommendation from SC and CC), Visa approval (May) [Spring 2021]
  • PHASE 5A: Marketing and Recruitment, planning for FY2023 (7/2022-6/2023) budget [tech, facilities, library, personnel (e.g., chair, faculty)], follow up meeting with CC [Fall 2021]
  • PHASE 5B: Admissions [Spring 2022]
  • Enroll [Fall 2022]


Process Summary (fast-tracked program)

  • PHASE 1 & 2: Initial ideation involving AC (and deans and others) [Fall 2020 (early fall)]
  • PHASE 3: Meeting with CC, AO, and SC, planning for FY2022 (7/2021-6/22) budget (marketing, facilities, technology, personnel (e.g. chair), etc.) [Fall 2020 (late fall)]
  • PHASE 4: Accreditation (Feb 15), Final approval from provost/president (based on rec from SC and CC), Visa approval (May) [Spring 2021]
  • PHASE 5A: Marketing and recruitment, planning for FY2023 (7/2022-6/23) budget [tech, facilities, library, personnel (e.g. chair, faculty)], follow up meeting with CC [Fall 2021]
  • PHASE 5B: Admissions [Spring 2022]
  • Enroll [Fall 2022]


Process Phases

PHASE 1: Concept Development/Sharing

  1. Departmental/inter-departmental/divisional concept discussions (informal; ad hoc; dean involvement).
  2. Concept discussed with provost and associate provost (informal).
  3. Complete one to two page narrative summarizing A-G of New Program Proposal (NPP) below and share with provost/AP/dean.
  4. Provost/AP share concept informally with Academic Cabinet and Senior Cabinet for initial feedback (i.e. perspectives, levels of interest, networking opportunities, analogous/adjacent programs (internal/external), synergies, areas of focus for full NPP); share feedback with proposal initiators.


PHASE 2: Program Proposal Development

  1. Provost approval to proceed with the preparation of full NPP.
  2. Dean and provost/AP designate faculty member/committee to develop proposal/curriculum.
  3. Establish projected program start date (eg. FA2022); develop preliminary planning/implementation timeline.
  4. Meet with Director of Learning Assessment & Accreditation to determine necessary accreditation steps/criteria for new program.
  5. Complete full NPP incorporating feedback from Phase 1 and 2 discussions.


PHASE 3: Proposal Revisions & Review

  1. NPP draft presented to Dean and provost/AP for review; revised as necessary.
  2. NPP draft proposal presented at Curriculum Committee, Academic Operations, and, finally, Senior Cabinet, for input. CC and SC provide feedback on proposal focusing on relevance and viability and make recommendations to provost on implementation.
    1. EC rep on Senior Cabinet discusses with EC and communicates feedback.
  3. Begin planning for next fiscal year budget (marketing and recruitment), pending final approval.
  4. NPP revised as necessary.


PHASE 4: Final Approvals

  1. Provost provides final approval (or denial or deferral) with further guidance on next steps.
  2. Academic Affairs finalizes implementation timeline and notifies Senior Cabinet, EC and CC leadership.
  3. Complete WASC and/or NASAD (or NAAB, etc) new program plan approval process, as necessary.
    1. NASAD Plan Approval Application deadline: February 15 submission.
  4. Communicate with Director of International Student Affairs Program to initiate student visa approval process.


PHASE 5: Program Implementation

  1. Initiate program marketing/recruitment with ESO and Communications
  2. Begin planning for next fiscal year budget (facilities, technology, personnel)
  3. Meet with CC to “close the loop” on their feedback
  4. Continue meeting with implementation team (chair, dean, AD, Director of Academic Administration, VP of Ops, CIO, ESO rep)
  5. Conduct admissions process



New Program Proposal (NPP) Contents


For Phase 1:

One to two page narrative that addresses those elements listed in A.-G. that seem relevant to an initial discussion.

  1. Degree title, type (e.g., BFA, MA), proposed CIP code, and unit count;
  2. Concise vision statement including relationship to CCA mission, strategic planning, etc.;
  3. Rationale for launching the program including
    1. attention to need for a new program in this field,
    2. ways program serves new student population(s),
    3. scan of similar programs, potential impact on other CCA programs,
    4. ways new program leverages resources (e.g. faculty, facilities, location),
    5. expectations for placement/professional outcomes of graduates;
  4. Student profile and target enrollment numbers;
  5. Curriculum overview (brief description/requirements);
  6. Projected resource requirements: library, technology, space, housing, facilities, equipment, staff;
  7. List of faculty involved/potentially involved in the program.


For Phase 2:

Full accounting of items A.-G., incorporating feedback from Academic Cabinet and other Phase 1 discussions, as well as a draft of items H.-R.

  1. Discussion of adherence to specialized accreditation standards (NASAD, NAAB, etc.) if applicable;
  2. Explanation of
    1. enrollment criteria,
    2. skills/knowledge required for graduation, and
    3. how student achievement will be evaluated (i.e. level reviews, thesis reviews);
  3. Provisional course titles and one-sentence course descriptions;
  4. Faculty: list of current faculty expected to teach in the program and proposed hiring plan for staffing the program (3-5 year);
  5. List of facilities (current and projected) relevant to the new program;
  6. List of technology resources (current and projected) relevant to the new program (if applicable);
  7. Additional rationale for adding the new program addressing:
    1. unique aspects of the program as distinguished from other programs/options currently offered;
  8. Explanation of the relationship between the proposed program and existing CCA programs with attention to potential effects on existing academic, financial, and/or physical (including technology) resources;
  9. Explanation of how new degree will be administered and evaluated, including explanation of responsibility for how admissions and graduation requirements will be overseen;
  10. Explanation of how the new program will participate in the college community in terms of allowing for informal/formal sharing of experiences, ideas, and knowledge (grad only).
  11. Market analysis addressing
    1. Competitor programs,
    2. 3-5 year projected enrollments and application goals,
    3. Analysis of prospect base (including international), and
    4. Preliminary marketing plan/budget.