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Graduate Enrollment Checklist - Fall 2022

Last updated on Aug 22, 2022


Congratulations and Welcome to California College of the Arts!

This Graduate Enrollment Checklist is a guide to the steps you need to complete for enrollment at CCA for new graduate students in Summer and Fall 2022.

If you have questions or need help with any of these steps, please contact graduateprograms@cca.edu.


Announcements

Fall 2022 courses will be in-person instruction

Our Fall 2022 semester will be a full return to all in-person instruction on campus. Students who are enrolling in Fall 2022 will be expected to attend courses in-person, as we will not be offering virtual or hybrid options.

CCA's COVID-19 vaccination policy

In our full return to campus, CCA remains committed to prioritizing student, staff, and faculty health and safety through the ongoing COVID-19 pandemic. CCA requires all students abide by the college's COVID-19 vaccination policy and be fully vaccinated, including a booster dose when eligible, or granted a qualified exemption, by the start of the semester. The deadline for all new incoming Fall 2022 students to be up-to-date on their COVID-19 vaccine is August 15, 2022.

If you are fully vaccinated, follow these instructions to update your COVID-19 vaccination record in your CCA Workday account.

If you are unable to receive a vaccination in your current location and need a temporary extension, or would like more information about applying for a permanent exemption due to a disability, medical, or religious reason, please email deanofstudents@cca.edu.

If you do not provide proof of full vaccination, including booster, or receive an approved exemption by the August 15th deadline, you will be dropped from classes and will not be allowed to move in to student housing.


Submit your enrollment deposit

To confirm your attendance at CCA, you need to accept your offer of admission and submit your nonrefundable $500 enrollment deposit.

  1. Go to the CCA Graduate Applicant Page. (This is the same page you may have used to check your application status.)
  2. Access your applicant profile by clicking the blue button at the top right corner to log in.
  3. Use the email address you used to apply in Slideroom to log in. Use the "reset password" feature if you are having trouble logging in.
  4. Under the heading "Your Applications," select your application, and follow the instructions to accept your offer of admission and submit your enrollment deposit.

Create your CCA Account

Create your CCA account and email address. Students that have submitted their enrollment deposit will receive an email within 48 hours with instructions on how to complete this item.


CCA’s student information system: Workday

After you have set up your CCA email account, use the same CCA account credentials you have just set up to log into CCA’s student information system, Workday, by going to: workday.cca.edu. You will use this system for many administrative processes as a student, such as accessing your student records and viewing your class registration.

To help you better navigate and understand the workings of this system, CCA has a variety of resources available to students on the CCA portal:

If you have any questions or need general technical support accessing Workday, please contact helpdesk@cca.edu.


New Student Enrollment Action Items in Workday

At the top right corner of the homepage after logging into workday.cca.edu, you will see an inbox icon with a number in a bubble representing tasks or messages in your workday inbox. This is where you will find messages and action items. These may continue to be added throughout the summer as you continue the enrollment process, so be sure to check your Workday account regularly.

Action item: Review My Personal Information

This action item will ask you to review and update your personal information, including preferred name, legal name, and preferred pronouns.

Refer to this step-by-step guide: Review My Personal Information.

Action item: Review My Home Contact Information

This action item will ask you to review and update your contact information including your current home address, phone number, and email address. If you plan to live on campus for Fall 2022, you can update this information after you receive your housing placement information.

Refer to this step-by-step guide: Review My Contact Information.

Action item: Add Emergency Contacts

This action item asks you to add emergency contacts, such as parents or guardians, for CCA to contact in case of an emergency. CCA strongly recommends that students add more than one emergency contact.

RAVE is CCA's wireless campus-wide emergency response network to quickly inform the community about any situation that poses a threat to safety. In the event of a campus emergency, email alerts will be automatically sent to all CCA email addresses. We encourage all students to add an emergency contact to their profile, someone CCA can contact if there is an emergency.

Refer to this step-by-step guide: Add Emergency Contacts

Action item: Provide proof of COVID-19 vaccination

All students, faculty, and staff are required to be up-to-date with their COVID-19 vaccine by the beginning of the fall semester, and must provide proof of their COVID-19 vaccine status (or receive an approved exemption from the Dean of Students) no later than August 15, 2022. A person is considered "up-to-date" when they have received all recommended doses in their primary vaccine series, and one booster (when eligible).

This action item will appear in your Workday inbox asking you to upload documentation to show proof of your COVID-19 vaccination status.

International students

The Center for Disease Control (CDC) requires all international travelers entering the United States to be vaccinated against COVID-19. Learn more information and see the list of accepted vaccines here.

If you are unable to receive a vaccination in your current location and need a temporary extension, or would like more information about applying for a permanent exemption due to a disability, medical, or religious reason, please email deanofstudents@cca.edu.

All students must complete this task by August 15th

If you do not provide proof of full vaccination, including booster, or receive an approved exemption by the August 15th deadline, you will be dropped from classes and will not be allowed to move in to student housing.


I-20 process for F-1 student visa (International Students ONLY)

Understanding I-20 and F-1 Visa

Most international students must obtain a student F-1 visa to come to the United States to study full time in a degree program. In order to apply for an F-1 student visa, you will need an I-20 (Certificate of Eligibility) from CCA.

The Form I-20 is a U.S. government form issued by designated school officials at CCA. It states that the student named on the form has been accepted for a full-time course of study at CCA and that the school has reviewed financial documents needed to prove that the student has the financial means to live and study in the US for the full duration of their program.

Start the I-20 process

International students for Fall 2022 should start the student visa process as soon as they make their enrollment deposit, and must submit an I-20 Request Form as the first step. Follow these instructions to submit an I-20 Request in Workday.

Please review CCA's Office of International Student Affairs and Programs Portal page for further information about the I-20 process as a first step in the F-1 student visa process to come to the US to study at CCA.

Traveling to the US

As of November 8, 2021, the Center for Disease Control (CDC) requires all international travelers entering the United States to be vaccinated against COVID-19 by one of the vaccines either approved or authorized by the U.S. Food and Drug Administration, or Listed for Emergency Use (EUL) by the World Health Organization. Learn more information and see the list of accepted vaccines here.

Additionally, as of December 6, 2021, all air travelers entering the United States have the requirement will be to show a negative test within ONE DAY of travel in order to board any international flight. For more information and to stay up to date, continue to reference ISAP's Travel in F-1 Visa status portal page.


Review & Accept Financial Aid

After you create your CCA account, you will be able to log in to review your financial aid award package.

Review your financial aid award

Follow the instructions in View Financial Aid (Accept/Decline Awards) step by step guide to review and take action on your financial aid awards.

If you have questions about your financial aid awards, please make an appointment for a phone or virtual appointment. You may email finaid@cca.edu for questions, but please allow 1-2 days for a response.

Apply for need-based aid

In addition to institutional awarded merit or programmatic scholarship you may have received with your offer of admission, you may also qualify for need-based aid. If you have not already, be sure to fill out one of the following forms:

Once you submit your FAFSA or Dream Act application, it may take up to a week for your financial aid award to be updated to reflect any need-based aid that may have been offered to you.


On-Campus Housing

Housing options just for graduate students

Secure housing in the competitive Bay Area market before you start your program! CCA housing offers 9-month and 12-month lease options, depending on the instruction times of your program. Apply now to live in CCA graduate student housing in one of our two San Francisco residences in the sunny Potrero Hill neighborhood:

Founders Hall

The college's newest residence is located next door to CCA's main building and graduate classrooms. Founders Hall features both private and shared units, spacious multi-use common areas, and the ground floor dining facility, Makers Cafe, which offers convenient meal plans for students. The fifth floor community was designed with graduate students in mind, offering private studio apartment or suite-style options, both with kitchenettes, and a shared outdoor terrace with views of the iconic San Francisco skyline.

Blattner Hall

Opened in 2018, CCA's apartment-style community is located 3 blocks away from the San Francisco campus. Blattner hall offers spacious two- and four-bedroom apartment units, fully furnished, with full kitchens and modern amenities.

Fall 2022 housing application process for new incoming graduate students

The priority housing application deadline is May 15, 2022

Unit type and roommate preferences (if applicable) will be prioritized by housing application submission date, so the earlier you submit your application, the better chance you have at getting your preferred room type. Students who submit their housing application and Housing License Agreement by the May 15th priority housing application deadline will receive their room assignments by mid-June.

Steps to apply for CCA housing:

Students first need to set up their cca.edu email address and Workday account, and wait 24 hours for their registration in Workday to process.

  1. Access your Housing at CCA account: enter your CCA username and password (same as your CCA email). If you just created your CCA username, please note that it may take up to 24 hours before you can access your housing account with your new username.
  2. Select “Get Started” –the blue button next to the Housing Application title.
  3. Read the housing application carefully, and complete all fields as necessary.
  4. Review and submit your application.
  5. After receiving and reviewing your housing application, CCA Housing will send you a Housing Offer with an agreement for your review and signature.
  6. Submit your $250 housing confirmation payment. This non-refundable payment will be applied toward your housing charges. Once paid, you will be entered into the housing assignment process.

Need help with your application? Contact housingadmin@cca.edu or give us a call at +1 415-551-9223.

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CCA Housing, Dining and Residential Education provide a supportive residential community that honors the whole student through co-curricular experiences and learning. Contact housingdining@cca.edu to learn more.


Course Registration

All incoming students will be registered by their programs for their first semester classes. The registration process will be initiated this summer. Please continue to check your CCA email for more information.


Billing and Tuition Payment

Billing notification will be sent out in Summer 2022 after registration is complete

Students will be notified and will be able to view their bill statement in their CCA account. Please wait to receive a statement for the Fall 2022 semester before submitting your first payment.

The first tuition payment will be due August 1st

We will post CCA’s 2022-23 standard rates and fees for incoming students to review ahead of receiving their first bill. Students who do not make their first payment by the August 1st due date may incur a late fee.

Payment plans are available!

View payment plan options and enroll in a payment plan via Touchnet. Touchnet is CCA's authorized and secure third-party payment plan processor. By enrolling in a payment plan online, you can track and schedule your payments to be deducted automatically from your credit card, debit card or bank account (via echeck).

Here is how you can view your billing statement and set up a payment plan in Touchnet:

  1. Visit Touchnet Bill+Pay.
  2. Login with your Workday username and password.

View Touchnet page navigation video

You can also access Touchnet though your CCA Workday account:

  1. Log into workday.cca.edu using your CCA account credentials
  2. Click on "My Student Finances"
  3. Under the heading "Student Account," click on "Pay and Enroll in a Payment Plan via Touchnet". This will redirect you to CCA's authorized Touchnet payment page.

You can view these steps as video instructions to access Touchnet via Workday. Once logged into Touchnet, see "Touchnet page navigation video" above.

Refer to our billing page for more information.


Health Insurance

All full-time CCA students are required to have comprehensive health insurance coverage while enrolled at California College of the Arts. 

Per CCA policy, all graduate students who are registered at 9 or more units per semester will be automatically enrolled in and billed for CCA’s Student Health Insurance Plan, unless they submit an online waiver application with proof of coverage by comparable health insurance, and the waiver is approved before the student health insurance waiver deadline.

Enrolling in CCA's student health insurance

CCA's student health insurance coverage for the 2022-23 academic year is provided through an Aetna PPO plan.

If you plan to enroll in CCA’s Student Health Insurance Plan for the 2022-23 academic year, you do not need to take any action. The cost for student health insurance will be included in the student account bill you receive in August.

Waiving CCA's student health insurance

A student may waive coverage from CCA's health insurance plan if you have continued health insurance coverage from another provider, and your personal health insurance plan meets established minimum-coverage requirements.

The health insurance waiver period for 2022-2023 will open in Summer 2022. More information and specific dates will be communicated to deposited students later this Spring. Any students seeking to waive CCA student health insurance are encouraged to start the process early. You can find more information about the process, documentation, and general requirements to be eligible for a student health insurance waiver here.

Questions? Please email healthinsurance@cca.edu.


Laptop/Digital Technology

Digital technology has the potential to enhance the study and practice of all disciplines within art and design. CCA views computing as an essential tool and promotes the digital literacy of all students. CCA requires that incoming students own an external storage device and laptop that meets our minimum system requirements. This requirement will help ensure that all students have access to the college’s digital resources at home or on campus. You will be asked to acknowledge CCA's Technology Requirement policy in your Workday account.

Graduate student technology requirements

Graduate students should refer to the Program Technology Requirements page for specific laptop requirements. If your program is not listed, the minimum system requirements will be appropriate.

Student discounts

CCA students are eligible for computer purchase discounts, access to Adobe Creative Cloud and educational pricing on software to assist with the cost of these recommendations and requirements.


In Case of Emergency

RAVE is CCA's wireless campus-wide emergency response network to quickly inform the community about any situation that poses a threat to safety.

Use Manage Contact Information Step by Step Guide to add an emergency contact to your account, someone CCA can contact if there is an emergency.


Update your CCA Portal profile

Update your Portal profile

CCA Portal is the internal site for information, resources, and directory for students, staff and faculty. Find instructions for updating your Portal profile here.

Set up your Student ID photo
Students should take the opportunity this summer to set up their student ID photo to create their CCA OneCard card. Student ID cards will be used for room access, meal purchases, equipment check-out and use, and general campus access, so this process should be completed before your first semester on campus.

Any student choosing to live in CCA housing this fall should upload their photo by August 1 to ensure a smooth check-in process to CCA Residence Halls. Please see ID photo requirements and step-by-step instructions for how to complete.


Orientation

New Student Orientation is a required, comprehensive, and personal introduction to California College of the Arts that will help you get to know other students, faculty, and staff who will become an important part of your college experience.

Deposited students will receive more information about orientation dates and requirements in Summer 2022.

Questions? Contact orientation@cca.edu.


Resources

Disability/Access Services

Providing access to a diverse student population is embedded in CCA’s philosophy.

We recognize disability as an aspect of diversity that is integral to society and to the campus community. CCA’s Disability / Access Services collaborates, with students, faculty, staff, and community members to create usable, equitable, inclusive, and sustainable learning environments. Students who have a documented disability or chronic medical condition should request academic accommodations by contacting the Office of the Dean of Students at access@cca.edu to schedule an intake appointment.

Career Development Office

CCA’s various departments and offices offer opportunities for domestic and international students to gain professional experience while in college. The Career Development Office is here to help students translate their passions into meaningful creative careers and practices. Students can apply to off campus opportunities and engage with employers on Handshake.

Work study jobs are posted on the internal college job board called Workday. Also, learn more about the Work Study Programs at Internal Job Board & Starting to Work.

FERPA

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records:

  • The right to inspect and review their educational records within 45 days of the day CCA receives a request for access
  • The right to request the amendment of educational records that the student believes to be inaccurate or misleading
  • The right to consent to disclosures of personally identifiable information contained in their educational records, except to the extent that FERPA authorizes disclosure without consent
  • The right to file a complaint with the U.S. Department of Education concerning alleged failures by CCA to comply with the requirements of FERPA

For full details of your rights, see Family Educational Rights & Privacy Act.

ARCH Art Supplies

ARCH Art Supplies, an independent art supply store and a San Francisco fixture since 1978, has been the go-to location for CCA students and faculty to purchase their supplies since they moved to Potrero Hill in 2001. In August 2021, they moved into the retail space in CCA’s Blattner Hall (1490 17th Street), making it even easier for CCA students to buy supplies and CCA merch on the go.

Online: shop.archsupplies.com

In-person: Visit ARCH at their storefront in Blattner Hall (1490 17th Street).