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Fall 2021 - Undergraduate Enrollment Checklist


Congratulations and Welcome to California College of the Arts!

This Fall 2021 Undergraduate Enrollment Checklist is a guide to complete enrollment at CCA for incoming undergraduate students. All incoming students need to submit their deposit before they are able to complete the steps below.

Our plans for the Fall 2021 semester

We have learned from the challenges of the past year, especially the importance of remaining agile. As we enact our plans to return to use of our campuses, the college will continue to make all decisions prioritizing student, staff, and faculty health and safety, and act per the guidelines of state and local health officials. In our planning, we have created a flexible framework that allows us to move forward thoughtfully and adjust as deemed necessary.

CCA Housing and Dining remain open and serving students

  • CCA housing has remained open in 2020 by implementing pre-move in testing as well as a quarantine period to ensure safety upon move-in. Makers Cafe has focused on convenience and safety by offering prepared meals for pre-order or grab-and-go.

Returning to in-person instruction and use of campus

At California College of the Arts, we uphold the value of hands-on learning, practice by doing, and in-studio mentorship. We expect–and look forward to–all students returning to campus for in-person instruction and studio access and resuming our live-on residency requirement, when it is deemed safe to do so. We have been working diligently to provide a careful plan for reintroducing instruction on campus:

  • Offering courses in a hybrid approach: some instruction and practice with faculty in-person, combined with additional online instruction and assignments to be completed remotely.
  • Taking advantage of our geographic location and the temperate environment in California, utilizing outdoor spaces and the open-air teaching spaces our campuses offer.
  • Organizing classes to allow for physical distancing in campus spaces, including: a decrease in the number of students able to occupy a space, relocating classes to larger rooms, and scheduling student access to shops studios and labs
  • Implementing additional health and safety measures such as wearing masks that completely cover nose and mouth while on campus, completing health assessments before accessing campus, limiting shared equipment, and increasing sanitization practices.

CCA leadership has appointed a Safety and Space Solutions Task Force to oversee our Return to Campus Plan and monitor implementation.

Remote instruction remains a flexible option

  • For students who have circumstances that prevent them from traveling to San Francisco by next fall, we will continue to offer the full breadth of First Year coursework–including core studio courses, all writing, humanities and sciences–via online instruction for Fall 2021.

Read more, plus find timely updates on our Fall 2021 semester plan page.


Enrollment Checklist


Submit your enrollment deposit

To confirm your attendance at CCA, you need to accept your offer of admission and submit your nonrefundable $300 enrollment deposit.

  1. Go to the CCA Undergraduate Applicant Page. (This is the same page you may have used to check your application status and any financial aid award offers or transfer credit.)
  2. Access your applicant profile by clicking the blue button at the top right corner to log in.
  3. Use the email address you used to apply to log in to the CCA undergraduate applicant page, even if you applied through CommonApp. Use the "reset password" feature if you are having trouble logging in.
  4. Under the heading "Your Applications," select your application, and follow the instructions to accept your offer of admission and submit your enrollment deposit.

Create your CCA Account

After submitting the enrollment deposit, students will receive an email within 48 hours with instructions on how to create their CCA Workday account and set up their CCA email address.


Review your Information

Use your new CCA Account to log in to workday.cca.edu. Complete the tasks Review My Personal Information and Review My Contact Information.


I-20 Process (International Students ONLY)

We hope to be able to welcome all international admitted students to campus for in-person instruction next fall, and we will continue to monitor the situation and update you on the visa process.

We also understand that individual circumstances may make it difficult for some students to travel to San Francisco, so new F-1 international first-year students for Fall 2021 who are currently outside of the United States can still start their education with CCA this fall through fully online instruction and coursework.

If you are planning to travel to the US, beginning January 26, 2021, the Center for Disease Control (CDC) will require all travelers entering the United States by airplane to provide a negative COVID-19 test result. Learn more information here.

Please review CCA's Office of International Student Affairs and Programs Portal page for further information about the I-20 process as a first step in the F-1 student visa process to come to the US to study at CCA.


Review & Accept Financial Aid

After you create your CCA account, review your Financial Aid

If you have applied for aid, follow the instructions in View Financial Aid (Accept/Decline Awards) step by step guide to review and take action on your financial aid awards. If you have questions about your financial aid awards, please make an appointment for a phone or virtual appointment. You may email finaid@cca.edu for questions, but please allow 1-2 days for a response.

Financial Aid and instruction delivery mode

Any institutional aid that a student is awarded with their offer of admission–such as Merit scholarships, or Faculty Honors awards–will not be affected by taking courses remotely online, as long as they maintain full-time enrollment of 12+ units per semester toward completion of their degree.

If you are eligible for a Parent Plus loan: Parent Plus loans are calculated based on the total cost of attendance, which includes campus housing. If you have circumstances that prevent you from joining us in campus housing in the Fall, the total cost of attendance will be adjusted and therefore the Parent Plus loan maximum will be affected.


On-Campus Housing

CCA housing provides students a convenient, clean, and safe space to live and work, with a welcoming community of fellow art and design students. Learn more about our residence halls, Makers Cafe and meal plans!

Live-on residency policy

CCA has a live-on residency requirement for all incoming undergraduate students. Incoming first-year and transfer students who are attending in person classes in Fall 2021 are required to live in CCA housing. The exception for remote learning given circumstances does not change CCA’s policy for incoming students when they are able to return to campus.

Housing health and safety

Fall 2021 housing assignments will be in our newly-opened on-campus residence, Founders Hall. The building offers single- and double- occupancy residences with private bathrooms; students can request roommates and will be assigned double occupancy units if deemed safe per local public health guidelines. Benefitting from thoughtful design plans in its brand-new build, there is no recirculation of air in the building; the system uses only fresh, filtered outside air, and most spaces have operable windows for increased air flow. You can learn more about how we are keeping resident safety front-of-mind with policies for testing, distancing, and cleaning by reading CCA's Housing & Dining COVID protocols.

Fall 2021 housing application process for new incoming students

The priority housing application deadline is May 15, 2021

Unit type and roommate preferences will be prioritized by housing application submission date, so the earlier you submit your application, the better chance you have at getting your preferred room type. Students who submit their housing application and Housing License Agreement by the May 15th priority housing application deadline will receive their room assignments by mid-June.

This short video will walk you through the steps to apply for housing.

Steps to apply for CCA housing:

  1. Students first need to set up their cca.edu email address and Workday account, and wait 24 hours for their account registration in Workday to process before they will be able to access their housing application.
  2. Starting one day after creating their CCA account, deposited students will be able to access their Housing at CCA Symplicity account by entering their CCA username and password (same as their CCA email).
  3. Complete and submit the housing application by the May 15, 2021 housing priority deadline.
  4. Once the application is reviewed and approved, you will receive a Housing License Agreement via their CCA Symplicity account. They will then have three business days to sign and submit the agreement and pay the $250 housing deposit, if applicable. NOTE: A housing deposit payment is not required for incoming first year students and transfer students to whom CCA's live-on residency policy applies.

Need help with your application? Contact housingadmin@cca.edu or give us a call at +1 415-551-9223.

Fall 2021 residence hall move-in weekend is Saturday, August 21, 2021— Sunday, August 22, 2021.

More information about the move-in process and protocol will be updated here.

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CCA Housing, Dining and Residential Education provide a supportive residential community that honors the whole student through co-curricular experiences and learning. Contact housingdining@cca.edu to learn more.


Registration

This Summer, all incoming students will be administratively registered for their first semester of classes by CCA based on their academic plan. Incoming first year students will be enrolled in their required First Year Core classes based on their preference for hybrid or online instruction. Students with transfer credit will be contacted to review their academic plan with their counselor before they are registered.


Billing and Tuition Payment

Billing notification will be sent out in Summer 2021 after registration is complete

Students will be notified and will be able to view their bill statement in their CCA account. Please wait to receive a statement for the Fall 2021 semester before submitting your first payment.

The first tuition payment will be due August 1st

We will post CCA’s 2021-22 standard rates and fees for incoming students to review ahead of receiving their first bill. Students who do not make their first payment by the due date may incur a late fee.

Payment plans are available!

View payment plan options and enroll in a payment plan via Touchnet. By enrolling in a payment plan online, you can track and schedule your payments to be deducted automatically from your credit card, debit card or bank account (via echeck).

When it becomes available, here is how you can view your billing statement:

  1. Sign into your account at workday.cca.edu
  2. Click on your profile icon at the top right corner. (This will show up as the circle with your profile picture or cloud icon.)
  3. Click on ‘view profile’ from the dropdown menu.
  4. Click the ‘view statement’ orange button on the right side of the screen.
  5. Select the Spring 2021 term from the dropdown menu.

Refer to our billing page for more information.


Health Insurance

All full-time CCA students are required to have comprehensive health insurance coverage while enrolled at California College of the Arts, including if they are taking courses remotely online. 

Per CCA policy, all undergraduate students who are registered at 12 or more units per semester will be automatically enrolled in and billed for CCA’s Student Health Insurance Plan, unless they submit an online waiver application with proof of coverage by comparable health insurance, and the waiver is approved before the student health insurance waiver deadline.

Enrolling in CCA's student health insurance

If you plan to enroll in CCA’s Student Health Insurance Plan for the 2021-22 academic year, you do not need to take any action. 

Waiving CCA's student health insurance

Please check back in Spring 2021 for instructions and deadlines. You can find more information and general requirements to be eligible for a student health insurance waiver here.

Questions? Please email healthinsurance@cca.edu.


Laptop/Digital Technology

Digital technology has the potential to enhance the study and practice of all disciplines within art and design. CCA views computing as an essential tool and promotes the digital literacy of all students. CCA requires that incoming students own a laptop that meets the minimum system requirements for software used in the First-Year curriculum.

Student technology requirements

All students need to have a laptop that meets the student technology requirement for incoming first year students. Specific majors have additional requirements: see technology requirements by major. If your major is not listed on that page, the specifications listed in the first year student technology requirements will cover your needs for your academic program.

Student discounts

CCA students are eligible for computer purchase discounts, access to Adobe Creative Cloud and educational pricing on software to assist with the cost of these recommendations and requirements.

Technology requirement waiver

If you need to request an exemption to this technology requirement, you will need to submit a waiver request.

For more information, please see CCA's Laptop Requirement FAQ.


In Case of Emergency

RAVE is CCA's wireless campus-wide emergency response network to quickly inform the community about any situation that poses a threat to safety. In the event of a campus emergency, email alerts will be automatically sent to all CCA email addresses.

We encourage all students to add an emergency contact to their profile, someone CCA can contact if there is an emergency. Use the Manage Contact Information Step by Step Guide.


Update your CCA Portal profile

Update your Timezone

Recent updates in the Portal Profile allow students to share information about their local timezone and home email with faculty, staff, and classmates. This information is critical for faculty with instructional delivery, coaches and TAs with instructional support, staff with communication/appointments, and fellow students with collaboration.

Find instructions for updating your Portal profile here. Note: Make sure you select "show" on this feature to make it visible to your colleagues!

Set up your Student ID photo
Students should take the opportunity this summer to set up their student ID photo to create their CCA OneCard card. Student ID cards will be used for room access, meal purchases, equipment check-out and use, and general campus access, so this process should be completed before your first semester on campus.

Any student choosing to live in CCA housing this spring should upload their photo by August 1st to ensure a smooth check-in process to CCA Residence Halls. Please see ID photo requirements and step-by-step instructions for how to complete. If you are not yet moving into CCA housing this semester, you do not need to complete this step until you will be joining us on campus.


Orientation

New Student Orientation is a required, comprehensive, and personal introduction to California College of the Arts that will help you get to know other students, faculty, and staff who will become an important part of your college experience.

This year, New Student Orientation will be available as a series of online modules. Completion of the online orientation modules is required for all students. Admitted students for Fall 2021 will receive more information on how to access and complete these modules later this Summer.

We have sessions for families too! Be sure to share the CCA Parent and Family Orientation page for videos and information specifically for our students' supporters at home.

Questions? Contact orientation@cca.edu.


Resources

Disability/Access Services

Providing access to a diverse student population is embedded in CCA’s philosophy.

We recognize disability as an aspect of diversity that is integral to society and to the campus community. CCA’s Disability / Access Services collaborates, with students, faculty, staff, and community members to create usable, equitable, inclusive, and sustainable learning environments. Students who have a documented disability or chronic medical condition should request academic accommodations by contacting the Office of the Dean of Students at access@cca.edu to schedule an intake appointment.

Career Development Office

CCA’s various departments and offices offer opportunities for domestic and international students to gain professional experience while in college. The Career Development Office is here to help students translate their passions into meaningful creative careers and practices. Students can apply to off campus opportunities and engage with employers on Handshake.

Work study jobs are posted on the internal college job board called Workday. Also, learn more about the Work Study Programs at Internal Job Board & Starting to Work.

FERPA

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records:

  • The right to inspect and review their educational records within 45 days of the day CCA receives a request for access
  • The right to request the amendment of educational records that the student believes to be inaccurate or misleading
  • The right to consent to disclosures of personally identifiable information contained in their educational records, except to the extent that FERPA authorizes disclosure without consent
  • The right to file a complaint with the U.S. Department of Education concerning alleged failures by CCA to comply with the requirements of FERPA

For full details of your rights, see Family Educational Rights & Privacy Act.