Nonexempt employees who are required to travel for work are eligible for travel pay.

Generally, the time employees spend commuting to and from work is not considered work time and is excluded from this policy. However, the College considers time spent traveling for work-related purposes during the workday as work time, and thus pays nonexempt employees travel pay at the applicable minimum wage, as described in this policy, for such time.

1. The time nonexempt staff members of the College spend commuting to and from home to work at the College is not paid work time and is not to be recorded on timesheets as work time. Exception for those whose position has been categorized as full remote, traveling to campus from home would be considered travel time.
2. The time they spend traveling to and from non-College destinations for the purpose of performing work for the College at those destinations is paid work time and is to be recorded on timesheets as paid work time.
3. If the time that staff members spend traveling to and from non-College destinations for the purpose of performing work for the College is on a regularly scheduled day of work, the paid work time is to be paid at the staff member’s regular hourly rate of pay up to 8 hours per work day and up to 40 hours per work week, and time in excess shall be paid at time and a half of the regular hourly rate of pay.
4. If the time that nonexempt staff members spend traveling to and from non-College destinations for the purpose of performing work for the College, is NOT on a regularly scheduled day of work, it is to be paid at the CCA travel hourly rate of pay which is current SF minimum wage.
   1. Staff members are not permitted to perform work for the College while in such travel time status.
   2. Staff shall record this travel time to the Work Travel job on their timesheets in Workday pursuant to the Colleges Timekeeping Policy.
   3. If, however, the staff member’s manager approves the staff member to perform work for the College while in such travel time status on any given instance, then if the staff member performs any work while traveling, the staff member shall not record this travel time on their timesheets in Workday as travel time but shall record it as work time.
5. Nonexempt staff are required to take and record their 30 minute duty-free meal breaks while traveling and also must take their rest breaks each 5 hours of work time.
6. Since travel time for non exempt staff paid differently when it takes place on a day that is not regularly scheduled for the staff member, overtime pay for work performed on a day that is not regularly scheduled for the staff member, is based on a weighted average involving the time spent on work in that workweek vs. the time spent in travel that week. Consult HR for calculations.
7. Travel pay will apply in the following circumstances:
   1. Off-premises work location from work. Once an employee reports to work, if he or she is required to travel to an off-premises worksite, all time spent from the time the employee leaves the work premises until the employee returns to his or her normal work location is counted as work time.
   2. Off-premises work location from home. If an employee is required to travel to and from an off-premises worksite directly from his or her home, all time spent for such travel, less the employee’s normal commute time, is counted as work time.
   3. Extended travel. If an employee is required to travel out of town for work-related purposes, the time spent traveling to and from the out-of-town location, including all time spent as a passenger on an airplane, train, bus, taxicab or car, is considered work time; however, any time the employee spends engaged in personal activities (such as meal time, sleeping, sightseeing or watching television) will not count as work time.

1. Employees are expected to record work-related travel time in Workday pursuant to the Colleges Timekeeping Policy.
2. When entering in time, go to Enter Time and under Time Type, select the Travel Time option.
3. Select the Travel Time option any time that you are traveling for work, whether it is during or outside of regular work hours. Enter your hours based on the California/Pacific Time zone. The appropriate pay rate will be applied to the travel time based on the time of the travel.
4. Payroll will automatically calculate your travel pay and you’ll see it reflected on your paycheck.
5. If at any point during travel outside of regular work hours you do complete work related to your position, you must record the hours as regular work hours, and you will be compensated at your regular hourly rate (or overtime rate, if applicable).
6. Employees must receive prior approval from their Manager before working overtime, or completing work during travel time outside of regular work hours.