CCA Logo

Promotion Review Process

All faculty are reviewed within their programs on a regular basis. Once faculty reach eligibility for promotion review, they will be contacted by Academic Affairs.

Once notified, they must provide supporting documentation to enable their review by the Appointments, Promotions, and Tenure committee (APT). APT makes a recommendation to the provost regarding the change of status, promotion and/or renewal of faculty.

If you have any questions about this process, please contact your program chair.


Ranked Faculty Promotion

The college endeavors to abide by the following time frame for ranked faculty promotions:

  1. Academic Affairs will send ranked faculty written notification of their promotion eligibility with instructions and deadlines for file submission, typically in March or April.
  2. Files are due at the end of August.
  3. The review may happen at any time during the academic year.
  4. Faculty will be notified of results as soon as possible (no later than the end of the academic year).

Any monetary results of promotion will be reflected in the following year’s contract.


Promotion to Rank or Tenure

Faculty files for consideration must contain:

  • An updated CV
  • An updated Faculty Record Report
  • Examples of professional work completed in the last three years.
  • A statement by the candidate that complements, supplements, or contextualizes information contained in the candidate's file regarding activity in the last three years in the following categories, specifically:
    • teaching: self-evaluation and student evaluation
    • professional achievement
    • service to the college and the external community

See information on the evaluation of performance for each of the three categories. Letters of evaluation from the relevant chair(s) and dean(s) are required and will be solicited by Academic Affairs.


Tenure and Full Professor Reviews - Additional Requirements

Candidates are required to submit to Academic Affairs the names and contact information (mailing address, phone number, email address) and short bios of six external reviewers.

Candidates may also name up to two professional colleagues whom they do not wish be approached for reviews. The dean will review this roster of potential recommenders and may provide additional or alternative names. Academic Affairs will then solicit external letters of review from this pool of professionals.

External reviewers should be in or closely aligned with the field or discipline of the candidate. They should have the necessary professional credentials to provide an authoritative assessment of the quality of the candidate’s work and be able to relate it to that of other colleagues in their field at a similar career juncture.

Reviewers should be at or above the rank to which the candidate is seeking promotion and should hold positions at academic or comparable professional institutions or organizations.

Reviewers should not be selected if they are unable to provide an objective assessment or have an overly close tie to the candidate (e.g., as recent mentors, instructors, supervisors, or close collaborators).

Candidates may additionally request a maximum of three letters from CCA faculty or staff, or both, who are outside the review process. Typically these letters can provide a unique vantage or emphasis on aspects of the candidates’ qualifications for tenure. These letters are optional.

If the candidate participates in any collegewide activities not overseen by their chair or dean, a letter from the faculty/staff member responsible for this activity is recommended (e.g., First Year, Enrollment Management, Advising, tutoring).

Candidates wishing to include these letters must provide a list of the references to Academic Affairs long with their application materials. All reference letters will be solicited by Academic Affairs directly. Letters submitted via the candidate will not be considered.

All candidates are required to make a presentation to the Initial Review Committee addressing the criteria for tenure review or promotion to rank, or both. This will take the form of a 30 minute presentation followed by 30-45 minutes of discussion with the IRC.

A representative from the Appointments, Promotions, and Tenure committee (APT) will also be present during the IRC presentation and discussion.


Pretenure Review

Faculty files for consideration must contain:

  • An updated CV
  • An updated Faculty Record Report
  • Examples of professional work completed in the last three years.
  • A statement by the candidate that complements, supplements, or contextualizes information contained in the candidate's file regarding activity in the last three years in the following categories, specifically:
    • teaching: self-evaluation and student evaluation
    • professional achievement
    • service to the college and the external community

See information on the evaluation of performance for each of the three categories.

Letters of evaluation from the relevant chair(s) or dean(s) are required and will be solicited by Academic Affairs.

Candidates may additionally solicit a maximum of three letters from CCA faculty or staff, or both, who are outside the review process.

If the candidate participates in any collegewide activities not overseen by the candidate's chair or dean, a letter from the faculty/staff member responsible for this activity is recommended (e.g., First Year, Enrollment Management, Advising, tutoring).

Candidates wishing to include these letters must provide a list of the references to Academic Affairs long with their application materials. All reference letters will be solicited by Academic Affairs directly. Letters submitted via the candidate will not be considered.

All candidates are expected to meet with the Initial Review Committee to present the progress they have made toward their tenure review and to answer questions the committee may have.

This will take the form of a 30 minute presentation followed by 30-45 minutes of discussion with the IRC. A representative from the Appointments, Promotions, and Tenure committee (APT) will also be present during the IRC presentation and discussion.


Promotion Within Rank & Promotion Within Rank and Renewal of Appointment

Faculty files for consideration must contain:

  • An updated CV
  • An updated Faculty Record Report
  • Examples of professional work completed in the last three years
  • A statement by the candidate that complements, supplements, or contextualizes information contained in the candidate's file regarding activity in the last three years in the following categories, specifically:
    • teaching: self-evaluation and student evaluation
    • professional achievement
    • service to the college and the external community

See information on the evaluation of performance for each of the three categories.

A letter of evaluation from the relevant chair(s) and/or dean(s) is required and will be solicited by Academic Affairs.

If the candidate participates in any college-wide activities not overseen by their chair or program director, a letter from the faculty/staff member responsible for this activity is recommended; e.g. first year, enrollment services, advising, tutoring, etc.

Candidates wishing to include these letters must provide a list of the references to Academic Affairs long with their application materials. All reference letters will be solicited by Academic Affairs directly. Letters submitted via the candidate will not be considered.


Unranked Faculty Promotion

Unranked faculty eligible to apply for a promotion are notified of their eligibility by Academic Affairs.

Information on promotion eligibility, timelines, and outcomes can be found in the Collective Bargaining Agreement under Article 14. Classifications and Promotion.


Appointment Guidelines for Chairs & Deans

Chairs and Deans are encouraged to take an active role in mentoring their faculty to help them achieve the best possible outcomes from an APT review.

See the guidelines for Writing Letters of Evaluation.