The College will conduct an intake meeting with the reporting student in order for the student to be able to inform the College about the incident(s) of sexual misconduct and to give the College an opportunity to provide support.

For purposes of this part of the policy, a student who makes a report of sexual misconduct that this student or another student may have experienced is called a “Complainant.”

CCA will promptly schedule the intake meeting with the Complainant, to be held as soon as possible. A trained Intake Officer will hold the meeting with the Complainant and will afford the opportunity for the Complainant to provide an overview and details of the incidents. The Intake Officer will also discuss the contents of this Policy with the Complainant and will discuss possible forms of support for the Complainant (see the Resources section below).

All College Intake Officers will have training in intake. The Deputy Title IX Coordinators or Title IX Coordinator ("Deputy/Title IX Coordinator") at times can also serve as Intake Officer. In some cases, the Title IX Coordinator may assign the intake meeting to a trained professional who is external of the College.

At the intake meeting, the Intake Officer will also discuss whether there are any interim or support measures (see Interim or Support Measures section below) that may be implemented. The preferences of the Complainant on such measures will be taken into consideration by the Intake Officer.

At the intake meeting, the Intake Officer will also discuss the following:

• A student’s right to report the incident(s) to local law enforcement agencies;
• A student’s right to seek medical treatment and the importance of preservation of evidence;
• Requests for confidentiality, if any;
• CCA’s obligation to consider all reports of incidents and the inability of CCA to guarantee complete confidentiality;
• CCA’s policy against retaliation of any person making a report or participating in the investigation or adjudication of an incident under this Policy;
• The possibility of an investigation by an external impartial and neutral fact-finder selected by CCA;
• The possibility for informal resolution where appropriate;
• The possibility for a live-hearing, as determined by CCA;
• The possibility for sanctions as determined by CCA;
• The use of an Advisor or Support Person in any meeting under this Policy; and
• CCA’s obligation to report crime statistics into its daily crime log.

For purposes of this part of the policy, the person whose conduct has been reported, is called a “Respondent.”

After there is a report of an incident, in many but not all cases, the College will schedule a meeting with the Respondent. If the Respondent is a student of CCA, the Intake Officer will normally hold the meeting with the Respondent. If the Respondent is a faculty member of CCA, the Title IX Coordinator and/or the Provost may assign an Intake Officer or other person to meet with the Respondent.

When there is a meeting with the Respondent, there will be a discussion of the contents of this Policy and whether there are any interim or support measures that may be implemented at the discretion of CCA to avoid any problems or harm during the remaining steps to take place. The preferences of the Respondent on such measures may be stated and will be taken into consideration by the Intake Officer.

When there is a meeting with the Respondent, the following matters will also be discussed:

• A student’s right to report the incident(s) to local law enforcement agencies;
• A student’s right to seek medical treatment and the importance of preservation of evidence;
• Requests for confidentiality, if any;
• CCA’s obligation to consider all reports of incidents and the inability of CCA to guarantee complete confidentiality;
• CCA’s policy against retaliation of any person making a report or participating in the investigation or adjudication of an incident under this Policy;
• The possibility of an investigation by an outside impartial and neutral fact-finder selected by CCA;
• The possibility for informal resolutions where appropriate;
• The possibility for sanctions as determined by CCA;
• The use of an Advisor or Support Person in any meeting or proceeding under this Policy; and
• CCA’s obligation to report crime statistics into its daily crime log.

The Intake Officer may also collect additional information or speak with any person(s) that may have relevant information concerning a reported incident, in an effort to gather preliminary information to make an initial assessment of the matter. The preferences of the Complainant and the Respondent as to witnesses to be interviewed may be stated by them and will be taken into consideration by the Intake Officer.

The Intake Officer will then consider the nature of the report, the safety of the individuals involved and of the campus community, the Complainant and Respondent’s expressed preferences for resolution, and will make a recommendation to the Deputy Title IX Coordinator on whether the matter can be resolved without further investigation or whether to refer the matter for further investigation.

The Deputy/Title IX Coordinator will make the final decision on whether to refer the matter for further investigation. If the matter is referred for further investigation, the matter will follow the procedures for investigation and resolution described below. The Deputy/ Title IX Coordinator, or the Intake Officer if so designated by the Title IX Coordinator, will inform the Complainant and Respondent in writing if the matter will be referred for further investigation.

If the matter is not referred for further investigation, the Deputy/ Title IX Coordinator, or the Intake Officer if so designated by the Deputy/Title IX Coordinator, will inform the Complainant and Respondent of what the outcome is, including possible interim or final measures (see next section) for protection and safety. This is called the Outcome Letter.

Interim or support measures will be considered and implemented at the discretion of Deputy/Title IX Coordinator, or the Intake Officer if so designated by the Deputy/Title IX Coordinator, in order to protect students and maintain a safe and healthy environment at the College. Interim or support measures, which may be applied to the Complainant and/or the Respondent, include such things as:

• Issuance of a “no-contact” order or directive that restricts persons from having contact with one another in person or through electronic means;
• Change in class schedule;
• Change in student residence;
• Change in student-related employment;
• Rescheduling of exams or assignments (in conjunction with appropriate faculty);
• Voluntary leave of absence;
• Providing escort services for movement between classes and CCA activities;
• Interim suspension or CCA-imposed leave;
• Administrative hold on student accounts, including a hold on the release of transcripts while an investigation is pending;
• Denial of access to campus, campus facilities and/or CCA activities; and
• Other measures.

These measures may also be part of the plan of final measures that are required by the Outcome Letter.

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