Students who wish to take a leave of absence or withdraw from the college during the add/drop period will receive a tuition refund, less any nonrefundable or other applicable charges.

No refunds will be made to students who are dismissed from the college due to disciplinary action.

Tuition Refund Policy

Prior to the beginning of the term through the end of the add/drop period, 100 percent of tuition can be refunded.

After the end of the add/drop period, no refunds are offered.

Please note: Please know that refunds of tuition or fees and exemption from payment obligations are not available if the institution fails, or becomes limited in making complete, quality or timely delivery of educational or other services due to pandemic, weather or air quality, governmental action, strikes, work stoppages or other labor and civic unrest or other regional or national disasters.

Students who wish to go on a leave of absence or withdraw from the college after the add/drop period are not entitled to a tuition refund.

If a student withdraws due to extraordinary, unforeseen circumstances, that student may petition the Policy Review Committee for a partial tuition credit. Such requests are granted at the committee’s discretion, which is based on the student's provided documentation.

Should a credit be granted, it is calculated according to the following scale:

• Approved requests after the add/drop period through week 7 of the semester are issued a 50 percent credit
• Approved requests at weeks 8–10 of the semester are issued a 30 percent credit
• After week 10: No credit is issued

If a student is granted a credit, it is applied toward any remaining balance on the student's account with the following adjustments:

• Any CCA scholarship or state grant assistance that was received for the semester will be reduced by the same percentage used to calculate the tuition credit.
• If the student received any federal aid (Federal Stafford or PLUS Loan, Federal Perkins Loan, Pell Grant, or SEOG), he or she may be subject to the Title IV Return of Funds Policy (see below).

Tuition credits can only be used towards the semester these were granted in or future terms within the one year from date the credit was applied to the student account. These can not be used for previous semesters and become invalid after one year from the application date on the student account.

Disbursed Federal Funds Owed by Students to Lenders: The college is required, per the Title IV Return of Funds Policy, to return any unused portion of federal financial aid for students who withdraw from the college before 60 percent of the semester is completed.

Students are required to repay these funds to the college and will be billed accordingly.

Students should consult with CCA financial aid counselors on these matters (see contact information, top right ).

Financial Aid Counseling
Hours: M–F: 8 a.m.–4:30 p.m.
Phone: 415.703.9528
Fax: 415.551.9261
Email: finaid@cca.edu

Mail: Financial Aid Office
CCA SF campus
1111 Eighth Street
San Francisco CA 94107-2247

Academic Year Housing Cancellation Policy

Students not fulfilling their obligation to the required live-on residency requirement without an approved exemption by June 15 (for Fall start), and by December 1 (for Spring start) will be billed accordingly for the cost of housing at the current rate for a double studio in Founders Hall.

Cancellation Policy (applicable for students not required to live on)

Students who have submitted a Housing License Agreement, and subsequently submit a Housing Cancellation Form to CCA Housing on or before July 1 (Fall applicants) or December 15 (Spring only applicants) will:

• forfeit their room assignment,
• be released from their Housing License Agreement,
• and be charged a $1,500 Housing Cancellation Fee.

Students who have submitted a Housing License Agreement, and subsequently submit a Housing Cancellation Form to CCA Housing after July 1 (Fall applicants) or December 15 (Spring only applicants) but before taking occupancy will:

• forfeit their room assignment,
• be released from their Housing License Agreement,
• and be charged a $2,500 Contract Breakage fee.

Taking occupancy is defined as picking up the keys to an assigned room. Students who do not take occupancy or set up arrangements with CCA Housing, or arrange to do so by the date term courses begin will:

• forfeit their room assignment,
• be released from their Housing License Agreement,
• be charged a $3,500 Contract Breakage fee,
• and incur a housing fee equal to the prorated amount for their assigned space from the start date of the License Agreement through the date that term courses begin.

Students who submit a Housing Cancellation Form after taking occupancy and before the end of the License Agreement Period will incur a $2,500 contract breakage fee, and will be charged a prorated amount for the time of occupancy starting from the scheduled move-in date and ending the date their check-out is complete.

Allowable reasons and methods to cancel housing during the License Period with no contract breakage fee:

• Withdrawal or LOA from CCA: Students who complete one of these processes and are no longer enrolled will submit a Housing Cancellation Form and contact CCA Housing to arrange a checkout. Students will have 72 hours to move out after their classes are dropped. Students will be charged a prorated amount for the time of occupancy starting from the scheduled move-in date and ending the date their check-out is complete.
• Study Abroad: Students participating in a CCA-approved study abroad or exchange program will be released from their housing contract for the spring semester. They must submit a Housing Cancellation Form to CCA Housing on or before December 1 to be eligible for this exception. Students traveling in spring are expected to check-out of their Fall housing assignments by Noon on the day following the last day of finals for the preceding fall semester.
• December Graduation: Students graduating in December will be released from their License Agreement at the end of the Fall semester. Students must submit a Housing Cancellation Form to CCA Housing by December 1 to be eligible for this exception. They are expected to check-out of their Fall housing assignments by Noon on the day following the last day of classes for the fall semester. Failure to move out by Noon on the day following the last day of classes for the fall semester will result in the student being charged the full spring semester portion of their housing license agreement.

Students who are dismissed from housing and/or enrollment at CCA for academic or disciplinary reasons will be released from their Housing License Agreement. They will incur a $2,500 contract breakage fee and will be charged a prorated amount for the time of occupancy starting from the scheduled move-in date and ending the date their check-out is complete.

Summer housing applications, contracts, cancellations, and refunds are handled separately. For more information, see Portal.

See Also:

• Live On Residency Policy
• Meal Plan Policy

See Policies in the Financial Aid section for information about financial aid refunds