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Exhibition Planning

Last updated on Sep 13, 2022


On this page, you will find floor plans, guidelines, templates, examples, and other resources designed to help student, faculty and other exhibition coordinators with planning, promoting and installing for their exhibitions.

Page Outline

Handbook and Guidelines

All exhibition coordinators are required to read and be familiar with the following documents:

Exhibition Requests

Due to the permanent closure of the Oliver Art Center, Isabelle Percy West Gallery, and Hubbell Street Galleries, the Exhibitions Department is not collecting exhibition requests for the 2022–2023 academic year. Please check back soon for information about our upcoming gallery, scheduled to open in October 2022. Please contact with any questions or to request support with events and presentations in other campus spaces.

The Exhibitions Department regularly invites members of the CCA community to submit requests for exhibitions that showcase work by and relating to academic programs, faculty coursework, faculty-led projects, visiting faculty, visiting artists and award recipients.

Typically requests are submitted and exhibitions are scheduled during the semester preceding the date of the exhibition (i.e. fall term exhibitions are typically called for and scheduled during the preceding spring semester while spring term exhibitions are typically called for and scheduled during the preceding fall semester).

Links to exhibition request forms and accompanying guidelines can be found on The Exhibitions Department's Opportunities web page. Please contact with any questions.

The Exhibitions Department is currently in the process of moving to a new gallery space. Please check back soon for floor plans.

Installation Images

The Exhibitions Department's Flickr account is regularly updated with photos from each exhibition that we support. Below you will find links to collections of image albums from each exhibition, organized by gallery space.

Past Gallery Spaces

Inventory Lists

The Exhibitions Department is currently in the process of consolidating its inventory, please check back soon for that list. If you have questions about what equipment might be available for a future exhibition that you are coordinating please email Manuel Angeja (Installation Manager of Exhibitions and Public Programming).

Wayfinding Maps

The Exhibitions Department is currently in the process of moving to a new galley space. Please check back soon for maps to the gallery.

Resources for Exhibition Texts and Graphics

Brochure Template

This Adobe Illustrator template is designed to help you create a brochure for your exhibition using 14" x 8.5" paper. The template includes a gallery floor plan that can be used to identify artworks, if wall labels don't fit into your exhibition design.

Adobe Illustrator Brochure Template - Please note that wherever possible, the font in this template should be increased to a minimum of 16 pt. If this is not possible, a separate, large-font copy of the text in this brochure should be made available at the gallery's front desk.

Example of a Brochure Made Using This Template - A Brochure for Surfacing Histories, Sculpting Memories, presented at the CCA Hubbell Street Galleries in September 2019.

Wall Label Templates

Wall Label Guidance.png

Inexpensive, short-term wall labels can be created using card stock with painter's tape.

Adobe Illustrator Wall Label Template for 8.5"x11" Card Stock - Can be trimmed to size. Template designed by former Exhibitions Work Study Graphic Designer Miko (Mingke) Yu. Please note that the descriptive texts in this template are 12 pt. This should be increased to at least 16 pt. wherever possible.

Wall Text Template


Below is an Adobe Illustrator template you can use to help you get started on your vinyl wall text design.

Adobe Illustrator wall text template (48" x 48")

Example of File Exported for Vinyl Cutter - A PDF containing the outlines of the brighter text/shape in the vinyl pictured above.

Example of File Exported for Vinyl Cutter - A PDF containing the outlines of the darker text in the vinyl pictured above. Remember to create separate PDFs for each color included in your vinyl design so they can be cut from different color vinyl sheets (and remember to tell the vinyl cutter what color the texts/shapes in each PDF should be!).

Resources for Exhibition Design

Smithsonian Guidelines for Accessible Exhibition Design - This guide describes best practice for accessible exhibition design as legislated by the Architectural Barriers Act of 1968, the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990. It describes inclusive label text and design, artwork placement, audiovisual and interactive artwork controls and labels, gallery circulation routes, and more.

The J. Paul Getty Museum Complete Guide to Adult Audience Interpretive Materials: Gallery Texts and Graphics - This guide outlines the various types of texts and graphics offered to adult visitors to the J. Paul Getty Museum at both the Getty Center and the Getty Villa. It provides examples of effective vinyl wall texts, wall labels, diagrammatic texts, brochures, and more, complete with recommendations for typography, font sizes, and voice.

Museums & Galleries of NSW Exhibition Labelling Guide - This brief guide outlines how best to label objects within exhibitions for effective interpretation and navigation.

Resources for Documenting Artwork

Video Tutorial: Documenting your Artwork with an iPhone, by aftrART - Tips for photographing small 2D and 3D work with any smart phone (not just iPhones!).

Video Tutorial: How to photograph your artwork, by Royal Academy of Arts - Tips for photographing 2D work with a DSLR camera.

Video Tutorial: Photographing Your Artwork - No studio lights needed, by Wim Bals - More tips for photographing artwork with a smart phone or DSLR camera.

Video Tutorial: How to Photograph Artwork without a Glare, by Caleigh Bird - Tips for photographing shiny artwork without expensive equipment.

Video Tutorial: How Do I Avoid Glare When Photographing My Artwork?, by ArtResin - Tips for photographing shiny artwork using professional equipment. This video gives the most comprehensive review of camera settings, lighting tricks, and photoshop editing.

Article: Documentation, by GYST - Tips for photographing, video-recording, and lighting your artwork with various kinds of equipment, as well as tips for organizing and submitting documentation to museums, curators, etc.