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Exhibition Planning

Last updated on Sep 10, 2021

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On this page, you can find floor plans, installation guidelines, and other resources designed for CCA students and curators. For accessibility, admission, and other visitor information, please visit cca.edu/exhibitions/galleries.

Members of the CCA community are invited to submit exhibition requests each spring for the following academic year. Requests can be placed for program exhibitions, faculty organized exhibitions related to coursework, visiting faculty/artists, scholarship or award exhibitions, theme-based or curated exhibitions organized by faculty, project-based exhibitions, or presentations of work developed via industry/local partnerships. Fall semester exhibitions are scheduled by late spring; spring semester exhibition schedules are finalized in the fall. Links to exhibition request forms and accompanying guidelines can be found on our Opportunities web page. Please contact exhibitions@cca.edu with any questions.

Please note that CCA's galleries are open year round, but observe the college's calendar, holidays, and closures.

Jump to a resource:

  • Gallery Floor Plans | Floor plans for the Oliver Art Center and Isabelle Percy West Gallery in Oakland and the CCA Hubbell Street Galleries in San Francisco
  • Installation Images | Images of exhibitions hosted at CCA
  • Inventory Lists | The Exhibitions Department's inventory of pedestals, monitors, and projectors
  • Wayfinding Maps | Maps of CCA's Oakland and San Francisco campuses
  • Brochure Template | An Adobe Illustrator template to help you design an exhibition brochure
  • Wall Label Templates | Adobe Creative Suite and Microsoft Word templates to help you design your wall labels
  • Wall Text Template | Adobe Illustrator template to help you design your vinyl wall text
  • Guidelines and Tips | Instructions for designing accessible exhibitions, creating effective gallery texts and labels, documenting 2D and 2D artwork, following fire and building codes, and more


Installation Images


Inventory Lists

Browse the Exhibitions and Public Programming Department's inventory of pedestals, monitors, and projectors.

San Francisco Inventory

Oakland Inventory


Wayfinding Maps


Brochure Template

This Adobe Illustrator template is designed to help you create a brochure for your exhibition using 14" x 8.5" paper. The template includes a gallery floor plan that can be used to identify artworks, if wall labels don't fit into your exhibition design.

Adobe Illustrator Brochure Template - Please note that wherever possible, the font in this template should be increased to a minimum of 16 pt. If this is not possible, a separate, large-font copy of the text in this brochure should be made available at the gallery's front desk.

Example of a Brochure Made Using This Template - A Brochure for Surfacing Histories, Sculpting Memories, presented at the CCA Hubbell Street Galleries in September 2019.


Wall Label Templates

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Inexpensive, short-term wall labels can be created using adhesive shipping labels or card stock with painter's tape.

Microsoft Word, Adobe Illustrator, Adobe InDesign, Adobe Photoshop, and Adobe PDF Templates for Avery 5163 (2"x4") Shipping Labels - Best for basic artwork information: artist name, artwork title, media, artwork size.

Microsoft Word, Adobe Illustrator, Adobe InDesign, Adobe Photoshop, and Adobe PDF Templates for Avery 5168 (3.5"x5") Shipping Labels - Best for basic artwork information plus brief descriptive texts.

All Avery Address & Shipping Label Templates - Search for templates compatible with the shipping labels you have on hand.

Adobe Illustrator Wall Label Template for 8.5"x11" Card Stock - Can be trimmed to size. Template designed by former Exhibitions Work Study Graphic Designer Miko (Mingke) Yu. Please note that the descriptive texts in this template are 12 pt. This should be increased to at least 16 pt. wherever possible.


Wall Text Template

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Below is an Adobe Illustrator template you can use to help you get started on your vinyl wall text design.

Adobe Illustrator wall text template (48" x 48")

Example of File Exported for Vinyl Cutter - A PDF containing the outlines of the brighter text/shape in the vinyl pictured above.

Example of File Exported for Vinyl Cutter - A PDF containing the outlines of the darker text in the vinyl pictured above. Remember to create separate PDFs for each color included in your vinyl design so they can be cut from different color vinyl sheets (and remember to tell the vinyl cutter what color the texts/shapes in each PDF should be!).


Guidelines and Tips

Exhibition Design

Smithsonian Guidelines for Accessible Exhibition Design - This guide describes best practice for accessible exhibition design as legislated by the Architectural Barriers Act of 1968, the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990. It describes inclusive label text and design, artwork placement, audiovisual and interactive artwork controls and labels, gallery circulation routes, and more.

The J. Paul Getty Museum Complete Guide to Adult Audience Interpretive Materials: Gallery Texts and Graphics - This guide outlines the various types of texts and graphics offered to adult visitors to the J. Paul Getty Museum at both the Getty Center and the Getty Villa. It provides examples of effective vinyl wall texts, wall labels, diagrammatic texts, brochures, and more, complete with recommendations for typography, font sizes, and voice.

Museums & Galleries of NSW Exhibition Labelling Guide - This brief guide outlines how best to label objects within exhibitions for effective interpretation and navigation.

Documenting Artwork

Video Tutorial: Documenting your Artwork with an iPhone, by aftrART - Tips for photographing small 2D and 3D work with any smart phone (not just iPhones!).

Video Tutorial: How to photograph your artwork, by Royal Academy of Arts - Tips for photographing 2D work with a DSLR camera.

Video Tutorial: Photographing Your Artwork - No studio lights needed, by Wim Bals - More tips for photographing artwork with a smart phone or DSLR camera.

Video Tutorial: How to Photograph Artwork without a Glare, by Caleigh Bird - Tips for photographing shiny artwork without expensive equipment.

Video Tutorial: How Do I Avoid Glare When Photographing My Artwork?, by ArtResin - Tips for photographing shiny artwork using professional equipment. This video gives the most comprehensive review of camera settings, lighting tricks, and photoshop editing.

Article: Documentation, by GYST - Tips for photographing, video-recording, and lighting your artwork with various kinds of equipment, as well as tips for organizing and submitting documentation to museums, curators, etc.

CCA Guidelines

Exhibition Handbook - Learn about the Exhibitions department's media and tool inventories, installation and deinstallation schedules, and more.

Senior Installation Handbook - Read about Senior Installation planning timelines, policies and more.

Senior Installation Planning FAQ - Discover the answers to the questions we receive most often about Senior Installations.

Facilities Exhibition and Installation Guidelines - Learn about fire and building codes, security, prohibited materials, permitting, and other logistical considerations.