Taking Attendance in Moodle
About the Attendance Activity in Moodle
The attendance activity enables instructors to take attendances and control whether and when students can view their own attendance record.
To use the activity, instructors create multiple sessions that correspond to class meeting times where they mark student's attendance status as "Present", "Absent", "Late", or "Excused" or using customized status sets. With the right setup, the resulted attendance records can be automatically translated to grades in the course gradebook to count for the final grades.
Setting up the Attendance Activity
1 Add the Attendance Activity
- Click Edit mode toggle in the upper right corner to enable the editing mode.
- Click the "Add an Activity or Resource" button in the target section (we recommend the "General" or the first section in a course) or use the + icon to insert the Attendance activity in between two existing activities.
- Select the "Attendance" activity from the pop-up window. It can be found under the Recommended or All tabs of the activity chooser.
Since an Attendance activity can host multiple class sessions, there's no need to add one to every section in your course.
2 Set basic parameters
The next screen allows you to set the basic parameters for your new Attendance activity. You can choose the maximum grade for the activity and whether you want it to be visible to students or not. The visibility setting can be changed at any time after the activity is created, but we recommend finalizing the maximum grade at this point while the activity is being set.
Continue to set the rest of the settings as needed and then go to the bottom of the screen to save changes.
It's also possible to leverage the Group mode in an Attendance activity to create group-based attendance sessions. Contact Help Desk to schedule a consultation if you're interested in using this feature.
Adding Sessions
1 Create a Session
Now that you have an attendance activity, the next step is to add attendance sessions that correspond to your class meeting times so you can take attendance for each class meeting. In the Attendance activity, click Add session in the upper left.
2 Session settings
On the Add session page, you may add one single session or multiple sessions. Set the Date and the Time for the session. Check the "Repeat the session above as follows" box and the other settings beneath to create multiple sessions in bulk. Click Add at the bottom of the page to add the session(s) to the Attendance activity.
Taking Attendance
1 (Optional) Customize the Status Set
By default, you can select a status from the "Present", "Absent", "Late", or "Excused" or "P. L. E, A" status set when taking attendance, which translates to "2/2 (100%), 1/2 (50%), 1/2 (50%), and 0/2 (0)" when it comes to grading. This default status set applies to most courses, but instructors do have the option to customize this set or create a whole new set.
To customize this default set or add a new set, in the Attendance activity, click the More tab and select Status set from the dropdown menu. Customize the "P. L. E, A" status set and click the Update at the bottom to save changes. Or, click the Status set 1 (P L E A) drop menu and then New set of statuses to add a new status set.
2 Taking Attendance
You should now see the sessions created listed on the Attendance activity main page with additional options or buttons:
- The "Play" button: Take attendance for students for that session/class meeting. Be sure to click the blue "Save and show next page" button when you finished to prevent losing data from that session.
- The Gear button: Edit the session settings.
- The Trash button: Delete the session.
Viewing the Attendance Report
1 View Report
The Report tab shows in an Attendance activity shows you all the students' attendance and their grades. For students, when they visit an attendance activity, they can only view their own attendance records.