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View Financial Aid (Accept/Decline Awards) Step by Step Guide

Last updated on Apr 05, 2021

What's in This Guide

This step by step guide is for admitted students who and have completed the FAFSA or Dream Act application.

Steps 1-9: Viewing and Understanding Your Financial Aid and Estimated Costs

View your financial aid awards overview and detailed, itemized lists for all academic periods. Look over your estimated costs overview and detailed, itemized lists.

Step 10: Accept or Decline Financial Aid Awards

After looking over your financial aid, you can accept or decline your awards. Get a glimpse of how to initiate changes to your financial aid award decisions as well.

Step 11: Print Your Financial Aid Award Letter

You can generate a print-ready PDF of your Financial Aid Award Letter directly in Workday.

Step 12: Complete Steps on studentloans.gov

Additional steps for students or parents to complete on studentloans.gov are outlined here.


1. Log in to Workday

a. Go to workday.cca.edu, and log in using your CCA Account credentials.


2. View Your Financial Aid

a. Click My Student Finances.

Finances worklet

b. Click View Financial Aid.

  • Use this section to view your financial aid information.
Financial Aid section of Finances Dashboard task menu

c. Select Academic Unit from drop-down menu.

  • This is California College of the Arts (CCA).

d. Select Award Year from drop-down menu.

  • This is the financial aid you were awarded for that school year. Select the award year that you would like to view the details for.
Academic Unit and Award Year fields

e. Click OK.

OK button

  • You will see the View Financial Aid screen, form which you can see your financial aid overview, awards breakdown, and accept/decline awards. You may do this before or after paying your enrollment deposit.
View Financial Aid screen in Workday

3. Estimated Financial Aid and Cost Summary

At the top of the View Financial Aid screen, you'll see a summary of financial aid and cost estimates:

Estimated Financial Aid

  • Grants and Scholarships: Can be awarded by CCA, a state/government agency, or a private agency.
    Government Loans: Awarded by CCA, pending FAFSA completion and confirmed eligibility.
  • Private Loans: If you apply for a private loan and it is approved by outside lender, CCA will certify and disburse.
    Employment: Work-Study Programs are on-campus positions paid by either Federal or Institutional funding. You are not guaranteed a position even if awarded.
  • Total Financial Aid: Total financial aid award amount offered.

Estimated Costs

  • Total Estimated Costs: Total estimated cost of attendance, including institutional costs (CCA tuition & fees and on-campus housing) and estimated non-institutional expenses.
  • Out of Pocket Without Loans: The remaining estimated cost, which includes non-CCA expenses minus scholarships and grants.
  • Out of Pocket With Loans: The remaining estimated cost, which includes non-CCA expenses minus scholarships, grants, and offered loans.

4. Financial Aid Overview Tab

Click on this tab to view all details of your financial aid information, including an itemized breakdown of your awards. (For information on Estimated Costs, please see steps 7-9 below).

Financial Aid Overview tab

5. Award Year Summary

Review your total amount offered and total amount accepted per academic period for the award year.

  • Academic Period: Academic period (semester) for estimated costs within the year.
  • Amount Offered: Amount of financial aid awards offered for this academic period.
  • Amount Accepted: Amount of financial aid awards accepted for this academic period.
Award Year Summary table

Note: You'll see some buttons (such as Accept/Decline Awards) below the Award Year Summary table. Don't worry about them for now; they will be addressed later on in this guide!


6. Awards Breakdown

This is an itemized breakdown of each financial aid award per academic period.

  • Award Type: Type of award offered for this academic period.
  • Amount Offered: Amount of award offered per academic period.
  • Amount Accepted: Amount of award you accepted per academic period.
  • Status: Status of award for this semester (Offered, Accepted, or Declined).
  • Disbursement Schedule: Schedule of financial aid award disbursement for this semester.
  • Anticipated Disbursement Date: Anticipated date that your financial aid award will disburse for this semester.
  • Anticipated Disbursement Amount: Anticipated amount of financial aid disbursement you will receive for this semester.
Awards Breakdown table

7. Estimated Costs Tab

Click the Estimated Costs tab (adjacent to the Financial Aid Overview tab) to view all estimated costs (institutional and non-institutional), including estimated costs breakdown per academic term.

Estimated Costs tab of View Financial Aid screen

8. Total Estimated Costs

Review your total estimated costs, institutional and non-institutional, per academic period for the award year.

  • Academic Period: Academic period for estimated costs within the year.
  • Total Estimated Institutional Costs: Total estimated institutional costs, including CCA tuition, fees, and on-campus housing.
  • Total Estimated Non-Institutional Costs: Total estimated non-institutional costs, including textbooks, transportation, and off-campus housing.
Total Estimated Costs table

9. Estimated Cost Breakdown

Itemized breakdown of estimated costs, institutional and non-institutional, per academic period for the award year. Hover over the ? icon on each object for additional information on that object.

  • Cost Type: Type of cost for the academic period.
  • Estimated Institutional Costs: Estimated institutional costs for the academic period, including CCA tuition, fees, and on-campus housing.
  • Estimated Non-Institutional Costs: Estimated non-institutional costs for the academic period, including textbooks, transportation, and off-campus housing.
Estimated Cost Breakdown

10. Accept or Decline Awards

If you haven't yet completed a Master Promissory Note and Entrance Counseling at studentloans.gov, please do so.

a. Click Accept/Decline Awards to enter acceptance decisions on financial aid awards.

Accept/Decline Awards button

b. Under the Decision column, select Accept or Decline for each award.

  • Accept or Decline awards in each semester below as necessary.
Decisions column to accept or decline awards
  • All gift aid (scholarships) will auto-accept the full amount offered in the Amount Accepted column.
Financial Aid Amount Accepted column
  • If accepting offered awards, enter amounts you wish to accept, up to the offered amount per term (must be equal amounts for each term or a Page Error will pop up).
  • If you Accept an award, change the amount from $0 to the amount you wish to accept. Otherwise it will only accept $0 from that award.
  • Review all your Awards information.
0.00 in Amount Accepted column

c. Check Accept All box to accept all financial aid awards being offered.

  • Modify amounts for individual award items as needed.
Accept All box of Accept/Decline Awards screen

d. Review all your Awards information.

e. Click OK.

OK button
  • A Page Alert may pop up if you still have financial aid awards awaiting decisions. Click OK again. You may come back to accept or decline these awards later.
Page Alert for blank award decisions

f. Review your awards acceptance details for the selected terms.

g. Click Done.

Done button

h. You may want to change financial aid acceptance decisions later on. In certain instances, you can repeat step 10a-g above (to decline accepted awards, accept a lower amount than initially offered, or to resolve blank award decisions).

  • For the following types of financial aid changes, you'll need to complete a request form using the Create Request task.
    • If you wish to accept uneven award amounts (for loans) complete Workday Request Form: Financial Aid-Request Loans of Different Amounts per Term.
    • If you wish to accept previously declined loans, complete Workday Request Form: Financial Aid-Change of Loan Acceptance Decision.
    • If you wish to accept Parent PLUS Loan, complete Workday Request Form: Financial Aid- Request Parent Plus Loan.
    • If you wish to accept and apply for Graduate PLUS Loan, complete Workday Request Form: Financial Aid- Request Graduate Plus Loan.
  • Please reference Create + Manage Financial Aid Request Step by Step Guide for details.

11. Print Your Financial Aid Award Letter

Print your Financial Aid Award Letter for this award year. A PDF of your award letter will be generated and sent to your Workday Notifications.

a. From the View Financial Aid page (see step 2 above if you need help getting there), scroll down and click Print Award Letter.

Print Award Letter button

b. Read the message that displays.

Print Financial Aid Award Letter message screen

c. Click the bell icon in the upper-right corner to view your Notifications, where your award letter PDF will be sent.

Notifications bell icon

d. Select the notification (on the left-hand side of the screen) you would like to view. Your award letter should be the most recent, top-most notification.

  • The bold header for this notification may read Document Available, signifying the attached PDF.
Notifications item

e. Notification details appear on the right. Click the link under Details to download and print your Financial Aid Award Letter.

Financial Aid Award Letter pdf

12. Complete Steps on studentloans.gov

a. If you are a new student who accepted student loans:

  • Use your personal student information to log in to studentloans.gov.
  • Complete Entrance Counseling and Master Promissory Note.

b. If you are a new or continuing student who has accepted a Parent PLUS loan:

  • Have parent(s) use their personal parent information to log in to studentloans.gov.
  • Have parent(s) complete Parent PLUS Loan Application.
  • If you are a new applicant or previously endorsed, have parents(s) complete Master Promissory Note.