Field Trips, Off Campus Activities, and Student Travel Guidelines
Field Trips and Off Campus Activities
If faculty are taking students on a field trip as part of the normal course expectations for a class students are currently enrolled in, the Off-Campus Activity Authorization form is not required. If faculty will use their own vehicle to transport students, the Vehicle Use and Assumption of Risk and Release form is required. These trips may occur outside of a class' regular meeting time.
The Off Campus Activity Authorization Form is required for any voluntary trips unrelated to specific course requirements. Please download and complete both pages of the form and submit it to Academic Affairs no less than two days prior to the planned event (see below). If faculty will use their own vehicle to transport students, the Vehicle Use and Assumption of Risk and Release form is also required.
Completed forms can be submitted via email to email@example.com.
Wattis and Exhibitions Visits
The CCA Wattis Institute for Contemporary Art and the CCA Exhibitions Program each offer rich opportunities for curricular engagement within the CCA campus community. Each is just a short walk from 1111 Eighth St., and visits are not considered to be off-campus activities.
To schedule a visit with a class to an exhibition at the Wattis Institute, faculty can fill out this form. In advance of the visit, Wattis staff will send information about the current exhibition and discussion prompts faculty may wish to use as they prepare to tie the visit in with curriculum.
Information about tours and groups visits with the CCA Exhibitions Program can be found here.
Student Travel Guidelines
CCA Student Travel Policy
CCA has offered unique, faculty-designed and led summer programs for over 20 years, both domestically and abroad. These travel courses are administered by the Senior Director for Youth Programming and Continuing Education. Student travel during the academic year is defined as any overnight and/or visit out of the State of California for any period of time and can only occur after a submitted proposal has been reviewed and approved by the appropriate Academic Program Chair, Dean and the Provost Office. Any course or program that includes this type of travel component, whether required or optional, for their students must adhere to all proposal and policy guidelines by the deadlines stated. Any exceptions must be approved by the Provost Office.
Required Student Travel details and requirements to participate for a course must be included in the published section description at the time students register for the relevant semester and. This includes details regarding the required completion of the CCA Student Travel Emergency Contact Information and Release Form along with any expenses students will incur, ensuring they are fully aware and prepared to meet all expectations for the associated travel. Copies of all completed student forms must be provided to the Provost at least two weeks prior to travel. Failure to comply with these requirements may result in one or more of the following actions: Program or Divisional suspension of student travel, student restrictions from participating in future college travel, student disciplinary action in accordance with college policies, employee disciplinary action in accordance with college policies.
Student Travel Proposal Guidelines for an Undergraduate or Graduate Course Section
Any instructor that would like to propose a required or optional student travel component be included in their course section, must submit the request to their Chair by the end of August for any Spring semester offerings and the end of December for Summer (excluding Study Abroad) or Fall semester offerings. Proposals must include how the travel directly supports the learning outcomes of the class, a detailed itinerary of the entire trip--including estimated costs for transportation, lodging and additional trip expenses--along with how expenses will be covered by either their program, individual students and/or additional funding sources. Chairs must review and provide support for the proposal along with their Dean before submitting to the Provost Office for the final review and decision by the end of September for any Spring semester offerings and the end of January for Summer or Fall semester offerings. Additional compensation is not applicable for any approved proposal. Preparation time for and duration of the travel is considered part of the contracted course line.
Student Travel for an Undergraduate or Graduate Program
Any Chair that would like to propose student travel for their program, must submit the request to their Dean by the end of August for the Spring semester and the end of December for the Summer (excluding Study Abroad) or Fall semesters. Proposals must include how the travel directly supports the program learning outcomes or the academic or professional advancement of their students, a detailed itinerary of the entire trip--including estimated costs for transportation, lodging and additional trip expenses--along with how expenses will be covered by either their program, individual students and/or additional funding sources. Deans must review and provide support for the proposal before submitting to the Provost Office for the final review and decision by the end of September for the Spring semester and the end of January the Summer or Fall semesters. Additional compensation is not applicable for any approved proposals. Preparation time for and duration of the travel is considered part of the contracted Chair contract.
Does your activity require additional paperwork?
Use the chart below to determine if your planned off-campus activity requires additional paperwork.
Is participation in the field trip part of regular course activities?
No form needed
Is the field trip a voluntary off-campus College activity or event?
Fill out form
Will the instructor use own vehicle to transport students?*
Fill out form
*If yes, per the CCA Off-Campus Activity Transport Policy, copies of the faculty’s DMV driving record, proof of insurance card, and vehicle registration are required along with this form (if using a rental vehicle, please provide a copy of the rental agreement in lieu of vehicle registration). If not, only this form needs to be completed.