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Panopto Overview

We've made some small improvements to Panopto for Spring 2021. We hope these make it not only easier to use but more failproof. Our documentation has been updated to reflect the changes.

Panopto is a licensed private streaming video platform with fully-featured editing capabilities that provides automatic closed captioning. It has built-in integrations with Zoom and Moodle.

General use of Panopto

Adding closed captions

Importing automatic captions in Panopto

Panopto automatically generates closed captions for every video. We do not have to use these captions, nor are they enabled by default, but they will always be available after a processing period. It typically takes one-and-a-half times the video's length for the captions to be created, e.g. for a 20 minute video it would take 30 minutes for the captions to be ready.

To add captions to our video:

  1. we locate the video in Panopto and edit it (pencil icon)
  2. select the captions tab from the left side
  3. in the drop-down menu, import automatic captions
  4. review and edit the captions for accuracy, they are usually accurate but inevitably some errors are included
  5. When you're done, press the Apply button to save your changes

Panopto folder settings for automatically applying machine-generated captions

Automatically add machine-generated captions within a folder

While Panopto creates machine-generated captions for every video, we have to follow the steps above to apply them to each video. Fortunately, there is an option that lets you automatically apply these captions to all videos created within a particular folder. Follow these steps:

  1. Visit the folder in Panopto (e.g. "My Folder" or a course folder)
  2. Edit the folder's settings using the gear icon (upper right)
  3. Go to the Settings tab
  4. Under the Captions go to "Automatically caption new sessions using" then select "Automatic Machine Captions"
  5. That's it! Our settings are saved immediately and we can apply this change to as many folders as you want

Note that existing videos within the folder won't receive the captions, only newly added ones. Also, subfolders of the folder you change this setting on will not have captions automatically applied. You need to opt-in to the setting on each folder.

If you always want Panopto's high-quality automatic captions applied, we recommend making these changes for all the major folders you use: "My Folder", all of your course folders, and anywhere else you upload or record videos into. Remember that you still may want to edit these videos to fix any errors in the captions.

Understanding Folders

Panopto has a number of special folders with particular properties that are related to its various integrations and features. We've created a slide deck of information related to all these special folders but below is more specific information about some of the more important ones.

My Folder

Everyone has their own "My Folder" in Panopto where they have full Creator privileges, meaning they can create content of any type (sessions, folders) and modify all the settings on that content.

If we want to share content more broadly, we can create a folder within My Folder. Next, we edit the new folder's settings, changing the Sharing settings to the desired level.

Folder Sharing Settings Explained

Specific People - only the list of individuals and user groups beneath "Who has access" are able to view the video. Some users may have "Creator" or "Publisher" rights; these are labelled.

Note that Moodle's Course Folders use the "Specific People" sharing settings: it creates three user groups (Creators, Publishers, and Viewers) for each course, then puts all the instructors into the Creators group and all the students into the Viewers group. This makes it easy to share a video with a specific course—we can go to Invite People and type in the exact course and semester code (e.g. "PHCRT-2000-1-2020FA") to find the course user groups we want to share with.

Anyone at your organization with the link - anyone with a CCA account can sign in to see this video, but they would need the link shared with them somehow beforehand.

Anyone at your organization - like the above, anyone with a CCA login can see the video, but not only that they can also search for and find the video in Panopto. This causes your video to show up under the "What's New" and "Shared with Me" sections that people see when they first sign into Panopto.

Anyone with the link - anyone can access the video without signing in. Only use this for public content where you do not mind anyone seeing it.

Learn more about sharing videos from Panopto's documentation.

Searching for a course folder in Panopto

Course Folders

Instructors have one Course Folder for each course they are teaching. Inside our Course Folder, all videos are visible to our students and we have Creator rights. The course folder name will follow a standard naming convention that shows the course section code, semester code, and then course title. For instance, for a "Techno Ethics" course from Fall 2020, the folder is named "PHCRT-2000-1-2020FA: Techno Ethics".

To learn about copying a video session from one course folder to another, see Using a Video in Multiple Courses.

Inside our Course Folder, there may be a couple of other folders. "Student Submissions" will collect all student uploads done using the Panopto button's "Student Submission" option. There may also be an "Assignments" folder for collecting submissions related to assignments. These two folders are similar but not functionally identical. We recommend letting Moodle handle video access and organization, not troubling too much over these course sub-folders.

To find our course folder by searching (recommended):

  1. Select the Browse button from the left hand side in Panopto
  2. Copy-paste the full section and semester code into the search bar e.g. "PHCRT-2000-1-2020FA"
  3. Because this uniquely identifies the course, the Course Folder will always appear, usually as the first result. Note that one or more assignments folders may appear, too. If we accidentally select our Assignments folder, we can click the up arrow icon to move to its parent folder, the Course Folder.

To find our course folder by browsing:

  1. Open the same Browse menu used above
  2. Drill down from the Moodle folder to the semester e.g. "2021SP" to the department code e.g. PHCRT
    1. Colocated courses are an exception; they are under "Metacourses" instead of a department code
  3. Locate the Course Folder by name e.g. "PHCRT-2000-1-2021SP: Techno Ethics"

Instructors may also want to learn more about the Student Submissions or Assignments folders that live within the course folder. You can read more about these on our Using Panopto in your Teaching page.

Panopto Integration with the Zoom Cloud

When you record to the cloud using Zoom, it will automatically share that video with Panopto. It will be placed in a custom folder named "Meeting Recordings," which is a subfolder inside our "My Folder." It will not be immediately accessible to our students until we add it to Moodle using the Panopto button. We could also move it to our Course Folder in Panopto if we expect students to be visiting that folder directly and not viewing items in Moodle.

One special feature of the Zoom integration is that we can pair any recurring Zoom meeting with a Panopto folder such that all our cloud recordings of that meeting go into that folder. We could, for instance, set up all the recordings of a particular course meeting to go into the course folder. Here is the Panopto documentation on this feature. The high-level outline is:

Example of mapping a Zoom meeting to a Panopto folder
  • determine the unique ID of your recurring Zoom meeting (usually a 9- or 10-digit number), for instance by finding it on your account at
  • sign into Panopto
  • click your name in the upper right > select User Settings
  • under your Meeting Import Settings use the Add new link
  • add the unique Zoom ID and then choose the folder you want recordings to go to

In the example image shown here, you can see the meeting with ID "2318482001" has its recordings sent to the folder "Eric's Personal Meeting Room Recordings".