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Housing & Meal Plan Accommodations

Last updated on Feb 21, 2024

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If you encounter barriers due to a disability, CCA offers housing & meal-plan accommodations, please follow the Accommodation Process described below.

To ensure availability, it is best to complete the accommodations process and your housing application by the priority deadlines as follows:

  • Continuing students: by March 15 (new or renewed accommodations)
    • All renewal requests received after this date will be assigned on a space-available basis.
    • See the Process below
  • New/Incoming students: by May 22 for Fall
    • For students admitted during the Spring or Summer terms please begin the interactive process as early as you can.

If you have questions, please contact

Policy Statement

CCA is committed to ensuring individuals with disabilities enjoy full and equal access to our services and facilities. In alignment with this commitment, CCA offers accessible and comparable accommodations for students with disabilities, without imposing any surcharges for approved housing accommodations.

Avoid a Waitlist
Accommodations are provided on a space-available basis. Complete the process as early as possible to prevent issues in providing approved accommodations.

Interactive Process

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Step 1

Submit the Housing & Meal Plan Accommodation Request Form.


Request New Accommodations

  • Select "Intake Request" when completing the form.
  • Upload documentation
    • Complete the steps below

Renew the Same Accommodations for the following academic year

  • Select "Renewal Request" when completing the form.
  • Share how the accommodations are working
  • You may use the same documentation used for your intake form.
    • Skip step 2, there is no need to meet again if the accommodations are working as intended.

Update or Modify approved accommodations for the following academic year

  • Select "Renewal Request" when completing the form.
  • Share what did not work with your current accommodations in the form.
  • Share what updates to your accommodations you are requesting.
    • Complete the steps below, you should meet with us again to discuss the requested updates.


Step 2

Schedule an appointment with a member of the Disability Services team

  • This step begins the interactive process. You will share the barriers you may experience and Disability Services will approve accommodations accordingly.
  • For new students moving in the Fall, please schedule your appointments during April.

Step 3

Complete the housing application via your CCA Housing Account.

Step 4

Keep an eye on your CCA Email Address and respond promptly to and

To protect your privacy and ensure confidentiality, please only send medical documentation using the Housing & Meal Plan Accommodations Form or directly to Please do not submit your documentation to the Housing & Dining office.

Housing Application and Assignments Process Timeline

To ease potential concerns, here is a general timeline for the housing assignment process. Please remember, that this timeline is flexible, as each year's housing application cycle will vary. The intention is to help you navigate this process with ease and flexibility. If you have any questions or need more information, please reach out or schedule an appointment.

See the Academic Calendar for specific dates regarding move-in.


Housing Application opens


Priority deadline for continuing students


Priority deadline for new/incoming students


The assignment process begins, and you might receive a housing assignment.
All students moving in might not have their applications in, so remember your early assignment may need to change.
Assignments to Blattner Hall may open up once enough applicants have filled Founders Hall, which causes many changes in the assignments process.


Expect more accurate housing assignments to be shared.
As more applications come in throughout the summer, the more accurate the assignments become.


Housing assignments are completed and shared with students before move-in


A room freeze period begins. Housing conducts an occupancy audit to determine available units. Students are encouraged to fill out a roommate agreement to establish healthy boundaries and expectations.

A Few Weeks After Move-in

Room consolidation begins to ensure spaces are available for new/incoming students moving in Spring. Student room assignments may be changed to support the consolidation process. Room change requests also become an option for students.

Accommodations Terms

Housing & Meal Plan Accommodations for a permanent disability are renewed on an annual basis. Disability Services will request your acceptance of an accommodations renewal each year. If you received an accommodation based on a temporary condition in the prior year, you must establish a continuing disability need to continue the accommodation in subsequent year(s).

Accommodation requests may be made at any time, for example, if you have a newly-diagnosed condition or changes to a previously-documented condition. Assignments are made on a space-available basis; students are advised to complete the Housing & Meal Plan Accommodations Process as soon as possible.

To protect your privacy and ensure confidentiality, CCA’s Disability Services will provide information about a disability to college staff only to the extent that it is necessary to facilitate accommodations.

Reasonable Accommodations & Modifications

A “reasonable accommodation” is a change, adjustment or an exception to a general rule, policy, or service.

A “reasonable modification” is a structural change made to existing premises, occupied or to be occupied by a person with a disability, in order to afford the person full enjoyment of the premises.

For simplicity, this policy uses the term “reasonable accommodation” when discussing accommodations and modifications.

Reasonable accommodations include, for example:

  • Special room assignment (e.g., wheelchair accessible, hard surface floor, room equipped for visual or hearing impairments, location in proximity to campus, exception to applicable on-campus housing requirements, etc.);
  • An exception to the “no pets” policy for a service or emotional support animal (see below for additional information regarding this accommodation);
  • Access credentials for a personal care attendant;
  • Structural changes to interiors and exteriors of dwellings and to common and public use areas (e.g., installation of grab bar, power-assist door, horns, strobes, removal of cabinetry for roll-under sinks, lowering/raising surfaces, moving furniture, etc.).

To show that a requested accommodation may be necessary, there must be an identifiable relationship, or nexus, between the requested accommodation and the individual's disability. 

Individuals with disabilities approved for housing & meal plan accommodations are not subject to surcharges.

CCA’s policy of providing equal enjoyment to individuals with disabilities extends to all individuals with disabilities who apply to reside in or have the authorization to access CCA housing.


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Submission of a request for accommodation does not guarantee placement. CCA’s Disability Services will engage in an interactive process specific to each request. If a specific reasonable accommodation is unavailable, for example, due to the availability of space, the student will be notified and, if applicable, put on a waiting list. Disability Services will continue the dialogue with the student to determine other effective reasonable accommodations.

In most cases, CCA requires documentation from a qualified professional to establish the need for reasonable accommodation. Please refer to our Documentation Guidelines, which can be found here.

Denial of a Request for Accommodation

If CCA’s Disability Services preliminarily denies a request for an accommodation, Disability Services will clearly communicate the reason for its decision to the student, so that the student has a reasonable opportunity to respond and provide additional documentation that would address the objections. The interactive and collaborative process will continue until a final decision is reached.

Service Animals & Emotional Support Animals

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A Service Animal is a dog that has been individually trained to do work or perform specific tasks to assist individuals with disabilities, including individuals with mental health disabilities. Examples include (but are not limited to) dogs trained to guide a blind individual or individual with low vision, an animal trained to alert a deaf or hard-of-hearing individual to sounds.

Students with disabilities are permitted to be accompanied by their service animals in all areas of CCA’s facilities where, as applicable, students are allowed to go.

The Service Animal Policy is accessible here.

An Emotional Support Animal (ESA) provides emotional support that alleviates one or more identified symptoms or effects of an individual’s disability. Unlike a Service Animal, an ESA does not necessarily assist a person with a disability with activities of daily living, nor does it accompany a person with a disability at all times. ESAs are not permitted in classrooms, dining facilities, other dwelling units, or in common areas except as necessary to access the outdoors.

The ESA policy is accessible here