Click on the links below to be directed to the appropriate section and policy.

State & Federal Notices for Employment

1A. At-Will Employment Status

1B. Equal Employment Opportunity

1C. Disability Accommodation

1D. Harassment, Discrimination and Retaliation Policy

• Definition
• Procedures

1E. Employee Protection (Whistleblower) Policy

1F. Mandated Reporter for Child Abuse & Neglect Policy

1G. Clery Campus Security Act

1H. Immigration Law Compliance

1I. Compliance with California and Federal Drug-Free Workplace Acts

• Notification Statement
• Employee Program
• Notice of Employee Conviction
• Sanctions and Rehabilitation
• Good-faith Compliance Efforts
• Employee Assistance

1J. Alcohol/Drug Policies

• Drug-Free School & Workplace Program
• Standards of Conduct
• Counseling & Medical Assistance

1K. Smoking Policy

1L. Policy on Workplace Violence

• Definitions
• Enforcement

1M. IIPP Reference

Operational Procedures

2A. Job Definitions

2B. Employee Types

• Faculty
• Instructors
• Staff
• Student Workers
• Volunteers

2C. Position Classifications

• FLSA Status
• Job categories
• Job Levels

2D. Work Modes

2E. Personal Data, Personnel Files & Records Retention

2F. Background Checks and Credit Policy

2G. Employment Applications

2H. Work Schedules & Rules for Hourly Employees

• Hours of Operation & Work Schedules
• Rest Breaks
• Meal Periods
• Timekeeping Procedures
• Overtime

2I. Travel Time for Non-Exempt Staff Members

2J. Getting Paid

• Paydays
• Direct Deposit
• Cell Phone Allowance Policy
• Work Stipend
• Salary Advances

2K. Workplace Accommodations

• San Francisco Family Friendly Workplace Ordinance
• Lactation
• Disability
• Literacy Assistance

Employee Benefits & Paid Time Off

3A. Benefit Programs Overview

3B. Time off

• Holidays
• Vacation
• Sick Leave

3C. Designated Person Policy

3D. Sick Bank Policy

3E. Benefit Programs

• Healthcare
• COBRA Continuation
• Retirement Plan
• Social Security
• Workers Compensation
• Disability insurance
• Long-term Disability
• Tuition Remission

Leaves of Absence

4A. Shorter-Term Leaves of Absence

• Jury Duty & Witness Duty Leave
• Bereavement Leave
• Reproductive Loss Leave
• Voting Leave
• Family-School Partnership Act

4B. Longer-Term Leaves of Absence

• Family & Medical Leave
• California Medical Leave
• FMLA Military Leave
• Pregnancy Disability Leave (PDL)
• Procedures for Longer-Term Leaves of Absence
  • Notice and Certification Requirements
  • Compensation During Leave
    • Paid Family Leave Benefits
    • San Francisco Paid Parental Leave
    • State Disability Insurance (SDI)
  • Benefits During Leave
  • Reinstatement
  • Time Accrual
  • Return to Work/Fitness for Duty Medical Certifications

4C. Other Types of Leaves of Absence

• Time off for Victims of Domestic Violence, Sexual Assault or Stalking Leave and Accommodation
• Victims of Crime Leave
• Volunteer Civil Service Personnel
• Civil Air Patrol Leave
• Organ and Bone Marrow Donor Leave
• Personal Leave

Managing Performance & Growth

5A. Job Descriptions

5B. Introductory Period

5C. Performance Reviews

5D. Staff Compensation

5E. Job Announcements & Transfer Opportunities

5F. General Standards of Workplace Conduct

5G. Overview of CCA Investigation Process for Staff & Faculty

5H. Punctuality and Attendance

5I. Policy Prohibiting Close Personal Relationships

5J. Photo Identification Badge Policy

5K. CCA Technology Services Policies

5L. Visitors and Telephone Calls

5M. Solicitation and Distribution

5N. Confidential College Information

5O. Conflict of Interest and Business Ethics

5P. Ethical Business

5Q. Employment of Relatives

5R. Inspections

5S. Outside and/or Other CCA Employment

Staff Employees and Teaching at CCA Policy

5T. Use of Facilities, Equipment and Property

5U. Health and Safety

5V. Employee Attire and Personal Appearance

5W. Publicity/Statements to the Media

5X. Operation of College Vehicles

5Y. Use of Social Media

5Z. Reimbursement Policies

5AA. Relocation Policy

5BB. Employment References

5CC. Ending Employment with the College

• Voluntary Termination
• Involuntary Terminations
• Reductions in Workforce
• COBRA Information and Unemployment Benefits

We prepared this handbook to assist you in finding the answers to questions that you may have regarding your employment with California College of the Arts (CCA). As a staff member of the college, you are required to take the necessary time to read and acknowledge in Workday, the college’s system of record.

We do not expect this handbook to answer all of your questions, since it’s intended to only include general guidelines. Many matters covered by this handbook, such as benefit plan descriptions, are also described in separate college documents. These college documents always supersede any statement made in this handbook or by any member of management. Your Supervisor and Human Resources Department will also be a source for information.

Neither this handbook nor any other verbal or written communication by a management representative, is, nor should it be considered to be, an agreement, contract of employment, express or implied, or a promise of treatment in any particular manner in any given situation.

The college has staff employees who are both covered by a collective bargaining unit and staff employees who are not covered by the bargaining unit. The staff Collective Bargaining Agreement (CBA) is a union contract that covers eligible staff positions at CCA. For CBA covered staff, the CBA takes precedence over the Employee Handbook in terms of application of rights, responsibilities, policies and procedures in areas that differ from the employee handbook. The faculty handbook can be found on the Academic Affairs section on the CCA Portal. Staff members are in non-instructional jobs that generally support the administrative and operational needs of the college in order to carry out the educational mission.

Any employee whose terms and conditions of employment are governed by the CBA should refer to the CBA for a discussion of the personnel policies and benefits applicable to them. Accordingly wherever employment details in this employee handbook differ from the terms expressed in the CBA with CCA, the specific terms of the CBA control.

CCA adheres to the policy of employment at-will for employees that are not covered by the staff CBA, which permits the college or the employee to terminate the employment relationship at any time, for any reason, with or without cause or notice. Unless you have an individual agreement signed by the President of the College that states otherwise, or you are subject to the CBA, your employment with CCA is at will. Nothing in this handbook or in any other personnel document, including benefit plan descriptions, creates or is intended to create a contract, promise, or representation of continued employment for any employee. No supervisor or manager has any authority to enter into a contract of employment—expressed or implied—with any employee.

With the exception of the employment-at-will policy, CCA has the right to change, modify, delete, or add policies, procedures, and benefit plans when necessary, without prior notice. All such modifications, deletions, or additions must be in writing and signed by an officer of the college to be effective.

This handbook supersedes all previously issued handbooks and any inconsistent policy statements, either verbal or written.

If an employee has a question concerning the interpretation of any provision covered in this handbook, or wishes additional information, they should contact their supervisor or Human Resources. As updates arise, the college will notify employees and make updates on the portal.