Leave of Absence Guide
Students may be unable to complete the current semester or need to take a leave of absence for a variety of reasons, including those that may be personal or curricular.
NOTE: For important details, please thoroughly review the Leave of Absence and Withdrawal Policies in the CCA Student Handbook as well as the Add, Drop and Withdrawal Policy if requesting withdrawal from all registered courses.
In this guide...
Considering a Leave of Absence / Withdrawal
Leave of Absence (LOA)
Ideally, a request to take a leave of absence in a future term should be submitted before the end of the add/drop period at the beginning of the term in which you wish to start your leave. You may request to take up to two consecutive terms off without having to apply for reactivated student status. Additionally, students who take an LOA will not lose their priority registration time and will still have access to their CCA email accounts.
At anytime you may submit your intention to leave the College without intention of return.
Withdrawal from All Registered Courses
If you are unable to complete the current term, you may request to be withdrawn from all registered courses after the add/drop period has ended and before the withdrawal deadline in the tenth week. If applicable, this option should be selected as part of your request for a leave of absence or college withdrawal. Review the following resources in considering this option.
Gathering More Information
If you are considering a leave of absence or term withdrawal, we recommend that you consult with the following departments to gather more information in making your decision:
- Graduate Advising or Undergraduate Advising for any potential impact to your academic plan or potential opportunities to complete requirements while on leave
- International Student Affairs & Programs (ISAP), if applicable, for possible implications to your visa status
- For any questions you have related to your student record, billing, financial aid, student immigration regulations and visa status, and housing and dining, email student services at firstname.lastname@example.org or text at (415) 915-2503.
Requesting a Leave of Absence / Withdrawal
If you are an international student, you must meet with International Student Services (ISS) to discuss your plans and have the Request For Leave of Absence (LOA) or College Withdrawal Form signed prior to submitting it to an academic advisor (for undergraduate students) or program chair (for graduate students) for processing. Make an ISS appointment.
After you have completed and signed the Request For Leave of Absence (LOA) or College Withdrawal Form, please submit it to an academic advisor (for undergraduate students) or program chair (for graduate students) for processing. You will be cc'd on the email processing your leave/withdrawal as well your program chair so that you may stay connected until your return.
We strongly recommend reviewing Workday after receipt of confirmation from Student Records to ensure that you have been successfully dropped or withdrawn from courses.
NOTE: If you notice any discrepancies in your registration prior to the start of your leave, please contact Student Records.
Tips While on Leave
Continue academic progress
If you are interested in taking courses outside of CCA for potential transfer credit, review the Transfer Credit Procedures for Continuing Undergraduate Students for important information on policies and processes related to taking courses at another institution. Be sure to complete and submit a Transfer Credit Approval Request via Workday to Student Records to request approval before registering for any courses.
- Continue making and creating, even if it's something small
- Continue learning and researching, investigating new techniques or materials
- Record what you do for easy reference when you return
- Develop new perspective, looking to your environment and daily life for hidden potential
- Find inspiration, researching artists and visiting local museums or galleries
- Record what you see for easy reference when you return
- Take advantage of resources, attending CCA lectures and exhibitions
- Reach out to your faculty staff, who can help you plan for your return
- Check your CCA email regularly for important information from the College
- Review Stay Connected While Away
Return from leave
- Collect information in considering when to return
- Review Office of Student Success Guide: Returning to CCA