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FAQ for Faculty

WE NEED YOUR INPUT!

Academic Affairs would like to continue developing this FAQ for all faculty, and we need your input and questions in order to make it a helpful resource.


If there's a question that you think all faculty could benefits from having the answer to, please send an email to academicaffairs@cca.edu with the subject "Portal FAQ Suggestion." We'll add to this page as we hear more from you about what would be the most helpful.

Workday Help Resources

I signed/acknowledged/accepted my contract/appointment letter/other document in my Workday inbox and it disappeared!

Nothing disappears! :)

Instructions on getting you your documents, once they leave your inbox, are available here.

Where can I find more help documents about how to do things in Workday?

The Faculty Orientation and How To's page has links to how-to's for the following:

  • Contracts
  • Appointments
  • Direct Deposit
  • Personal Information
  • Education Details
  • Activity Pay

Additional resources are being developed specific to looking up teaching assignments and schedule, finding class rosters, and submitting grades in Workday Student. We'll update this section with a link once the page is live.

Promotion Reviews

What are the different types of promotion review?

Unranked faculty:

Information on promotion reviews is in the Collective Bargaining Agreement, available here. Adjunct I Professors are eligible for Promotion to Adjunct 2 Professor. Adjunct 2 Professors are eligible for promotion to Senior Adjunct Professors.

Ranked Faculty:

The faculty handbook, available here, has details information about the promotion review process.

Non-Tenure Faculty:

There are two main types of review - promotion within rank and renewal, and promotion to rank and renewal.

Assistant professors are eligible for promotion to rank after 6 years in a ranked position, and must successfully be promoted to rank after 9 years.

Associate professors are eligible for promotion to rank after 12 years total in a ranked position, including 6 as an associate professor. They are not required to go through promotion to rank when eligible.

Full professors are eligible only for promotion within rank (there is no rank above professor within the RNT category).

Promotion within rank occurs every 3 years, or when optionally not going through promotion to rank.

Tenure/Tenure Track Faculty:

There are two main types of review - promotion within rank, and promotion to rank.

Tenure track faculty go through a pre-tenure and promotion within rank review typically in their third year as an assistant professor. They subsequently go through a tenure and promotion to rank review typically in their sixth year.

Associate professors are eligible for promotion to rank after 12 years total in a ranked position, including 6 as an associate professor. They are not required to go through promotion to rank when eligible.

Full professors are eligible only for promotion within rank (there is no rank above professor within the tenured category).

Promotion within rank occurs every 3 years, or when optionally not going through promotion to rank.

When am I eligible for promotion review?

Ranked faculty:

You are eligible on a three year cycle, unless your appointment specifies otherwise.

Unranked faculty:

Adjunct 1 faculty are eligible after 6 semesters of teaching. Adjunct 2 faculty are eligible after 12 semesters of teaching at the Adjunct 2 level.

When will I be notified about my promotion eligibility?

Ranked faculty:

You will receive an email from the Manager of Faculty Affairs and Records notifying you of your eligibility, as well as application requirements and deadlines, in mid to late spring they year prior to your review (i.e. if you will go through review in 2020-21, you will be notified in March/April 2020).

Unranked faculty:

You will receive an email from the Manager of Faculty Affairs and Records notifying you of your eligibility, as well as application requirements and deadlines, once you meet the eligibility requirements defined in the CBA.

When will I find out the results of my review?

You will be notified of the outcome of their review via Workday. Because of the volume of files being reviewed by the Appointments, Promotion, and Tenure committee and the Provost every year, and the number of administrative processes that occur after a candidate turns their file in, you may not hear the results of your review until the end of faculty week in the spring, even if your materials were due the previous August.

How can I get promoted to a tenure track position?

There is no path for promotion into tenure track positions from any non-tenure track positions.

The only way to move from a non-tenure track position (unranked, visiting faculty, RNT, etc.) into a tenure track one is by submitting an application to an open tenure track position.

Information on the hiring process for tenure track faculty is available in the faculty handbook.

Where can I get more information?

Please refer to the Promotion Review Process page for more information.

Faculty Record Report (FRR)

What is the Faculty Record Report (FRR) and what is it used for?

The Faculty Record Report (FRR) is a file used by all ranked faculty, which is evaluated as part of their promotion review process.

Academic Affairs provides each faculty with a unique digital file via Google Drive in which to record their information and activities. The Faculty Record Report is a cumulative document, and should be comprehensive of each faculty’s career accomplishments. The FRR should be updated regularly to include current information and accomplishments. An updated FRR is required for all promotion reviews.

Where can I find my FRR?

Search this term in your CCA Google Drive: "YourLastName_YourFirstName_FRR."

Or, search "FRR" in your Shared with Me tab in your CCA Google Drive.

As a reminder, the FRR will only be accessible to you from your CCA Gmail account.

If you cannot find your file after trying these methods, please email Christian Castaing, Manager of Faculty Affairs and Records at c.castaing@cca.edu.

Sabbaticals

Who is eligible for a sabbatical?

All tenured and tenure-track faculty are eligible to apply for sabbatical consideration. Ranked non-tenure faculty whose initial regular ranked appointment began prior to academic year 2011-12 are also eligible to apply. Ranked non-tenure faculty whose initial regular ranked appointments began in academic year 2011-12 or later are not eligible for sabbatical.

Tenured faculty must undergo promotion review at least every six years in order to be eligible to apply for sabbatical leave. If more than six years have elapsed due to a leave or other unexpected circumstances, the faculty member may not apply for sabbatical until after completing a promotion review on a regular cycle.

Please refer to the faculty handbook for additional information.

When can I apply for sabbatical?

Applications are due the fall semester prior to the academic year in which you're applying to take either a full or half sabbatical.

For example:

To take a half sabbatical in Spring 2022, apply in Fall 2020.

To take a full sabbatical in 2021-22, apply in Fall 2020.

When am I next eligible to apply for sabbatical?

Academic Affairs will notify you of the first half sabbatical you become eligible to apply for after your initial hire. If you apply for and are awarded this half sabbatical, Academic Affairs will notify you of your eligibility to apply for a second paired half sabbatical (see the faculty handbook for definition of paired half sabbaticals).

All other eligibility notifications will occur only when you have accrued eleven semesters towards full sabbatical eligibility.

For any half sabbaticals after the first two, it is your responsibility to contact Academic Affairs to express an intent to apply. You should contact the Manager of Faculty Affairs and Records by the end of September in the year preceding the academic year in which you would like the half sabbatical to occur.

If you wish to apply for a half sabbatical and have accrued more than six semesters, you may do so, but will not receive specific eligibility notifications from Academic Affairs until your next eligibility to apply for a full sabbatical.

You may contact Academic Affairs at any time to confirm the total number of semesters they have accrued.

Ranked Faculty Service

What is ranked faculty service?

Service to the college is required for all ranked faculty. Some examples of service include: serving on a committee; participating in reviews; coordination of a particular project or initiative; participating in a particular event; organizing student opportunities; participating in a search committee or initial review committee; etc.

All ranked faculty are expected to meet with their chair to discuss service opportunities and load on an annual basis. Service opportunities should be discussed between faculty and program chair or dean in advance of undertaking tasks or assignments.

Paid coordinatorships, stipended work, or any work related specifically to a faculty member’s instructional duties (e.g. syllabus creation/revision, participation in assessment work, attendance at program/division/senate faculty meetings, etc.) are not considered service, and are part of a ranked faculty’s regular work expectations.

The following are expectations of all ranked faculty and are not considered service:

  • Attending commencement
  • Attending faculty weeks (fall and spring)
  • Attending faculty senate meetings
  • Attending faculty meetings at the program or divisional level
  • Attending faculty meetings called by the Provost or President's office
  • Attending opening receptions, open studios, lectures, or other events

Please refer to the faculty position descriptions for additional instructional-related work that is considered a job expectation and not service.

As a general rule, any event or meeting which faculty attend is not considered service. For example, attending a public panel discussion organized by your program is not service. Acting as a panel member or moderator is.

How much service am I expected to perform?

Service expectations are commensurate with teaching lines. For example, full-time faculty are expected to provide more service than part-time faculty, and a faculty member with an average course load of three lines per year is not expected to provide as much service as one with a five-line appointment. Faculty service constitutes 22% of the annualized evaluation of each ranked faculty member.

Where can I find out about service opportunities?

There are several ways you can find out about service opportunities.

  1. Ask your program chair.
  2. Ask your divisional dean.
  3. Refer to the Ranked Faculty Service page.
  4. Read the Service Opportunities newsletter what its emailed to you by Academic Affairs.