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Faculty Orientation & How-To's

Last updated on May 05, 2021


Welcome to CCA! We’re glad to have you join this exciting community of hard-working creative and scholarly people. This page provides you with basic introductory information that will help you get ready to walk into your classroom and start teaching. Locations referred to below are identified on the detailed campus maps found at

Additional resources can also be found here:

Faculty Resources

Teaching Resources

Learning Resource Center

Orientation Resources

For Ranked faculty (Assistant Professors, Associate Professors, and Professors, both tenure-track and non-tenure track)

For Unranked faculty (Adjunct I, Adjunct II, Senior Adjunct, and Visiting Faculty)

The resources linked above contain on-boarding information, instructional guides, and resources for newly hired faculty.


Below you'll find links to step-by-step documents and brief videos that will show you step by step how to complete specific tasks, locate specific items, or navigate specific tools. Academic Affairs will be updating this resource regularly. If there's a how-to you feel would be a helpful addition, please let us know by emailing If you see an item listed below without a link, that means we're working on creating the help documentation, and will update this page to include a link as soon as one is available.

You must be logged in to your CCA Google account in order to access the links below. Help documentation is not accessible to users who are not using an "" account.





  • Unranked faculty: Reviewing an appointment offer and navigating the Academic tab
  • Ranked faculty: Reviewing an appointment offer or promotion outcome letter and navigating the Academic tab

Workday Student

Faculty Record Report


Faculty ID & CCA user account

Faculty ID

As soon as you can, get a Faculty ID. Public Safety officers can make or replace a faculty ID, Mon-Fri 8am-4pm; bring photo ID and a copy of your hire letter or contract. In Oakland, the PS officers can be found in entry of the Oliver Art Gallery, adjacent to the faculty mailboxes. In San Francisco, they are at the glass booth at the entrance to the Hooper Grad Complex.

Please wear your ID. It is required for entry into the San Francisco campus buildings. Your ID is also your library card; staff at the circulation desk of either library can activate it in about 5 minutes.

Updating your semester sticker. Each semester you are teaching, visit Public Safety to receive a new semester sticker. In Oakland, the PS officers can be found in entry of the Oliver Art Gallery, adjacent to the faculty mailboxes. In San Francisco, they are at the glass booth at the entrance to the Hooper Grad Complex.

CCA User Account

Manage your CCA user account at

Technology Help Desk:

Your username and password are your gateway to all CCA-supported systems:

  • printing services
  • Email
  • Calendar
  • Workday (Workday is now CCA's academic system of record and where you will manage your teaching assignments. This is also where you view your teaching contracts, compensation and benefits information, and appointment letters when applicable.)
  • Library account
  • Moodle (learning management system)
  • VAULT (CCA’s digital archive)
  • Portal
  • VirtualEMS: Room reservation system

How to print, copy, and make a course reader

Please use your CCA printing facilities for all your printing and copying needs. Course readers (see below) can be made at Copy Plus.

Print Accounts

All faculty at CCA have access to the college printers and copiers. You will have money in your Papercut account for each section you are teaching this semester.

  • Studio and workshop classes have $25 per section.
  • Non-studio classes have $50 per section.

If you use up all your funds and need more, contact your program manager to see if there are additional funds in the program budget.


There are a wide range of machines available, from simple black and white printers for plain text on letter-sized paper, to printers that process fabric or make full-color posters. For detailed help including maps of printer locations for each campus, go to this page. There are additional printers in the Faculty Lounge at 80 Carolina, as well as in the Teaching Support Studio at Meyer Library. To print from a computer lab, follow these instructions. To print from your laptop, follow these instructions.


Oakland-based faculty may use the copier located in Meyer Library (near the student computers). All copiers are activated by keying in your print account ID and password, and the cost of the copies is deducted from your print account.

San Francisco-based faculty may use the copiers in the corridor outside Lab D on the second floor of the SF main building, or the copier in Simpson Library. All copiers are activated by keying in your print account ID and password, and the cost of the copies is deducted from your print account.


Oakland based-faculty may use the multi-page scanner/copier located Meyer Library (near the student computers). Additionally, the Teaching Support Studio in Meyer Library has a flatbed scanner for faculty use.

San Francisco-based faculty may use the scanning copiers in the corridor outside Lab D on the second floor of the SF main building, or the scanning copier in Simpson Library.

Course Readers

In Oakland:

Copy Plus creates bound course readers. Please leave them at least a week to produce readers.

Copy Plus
3758 Grand Ave., Oakland, CA . 94610.
Phone: 510-763-1888
Fax: 510-763-9495

To create a Course Reader:

  1. Assemble your pre-printed or digital files for the reader
  2. Bring your pre-printed files or digital files to Copy Plus
  3. One copy of a course reader per instructor can be charged to the school by showing the Copy Plus staff your faculty ID and current semester sticker. You must have a current semester sticker in order to receive a copy of your course reader. Co-instructors must individually show their ID and semester sticker.

In San Francisco:

ARC, across the street in the Adobe building.

100 Hooper Street, Suite 20
San Francisco, CA 94107
United States

(415) 495-8700
(415) 512-6550


Monday - Friday: 7:30 AM - 11:00 PM

To create a Course Reader for ARC:

  1. ARC does not have the space to hold printed copies for each student - they can only print readers on demand. 
  2. Assemble the digital files for the reader.
  3. Provide the digital file to the students.
  4. The students can take the digital files to ARC for printing.

At this time we do not have a mechanism for faculty to have a free copy printed at ARC, but we're working on it. Meanwhile, you can print a copy for yourself on campus using Papercut. 

Often the most convenient way to produce a course reader is to upload PDF documents to a common site for students to access as needed. You may do this using Moodle, the college’s online learning management system (found at - contact for Moodle help), or you may also choose to use Google Drive or Google Classroom for this purpose. Students may then download and print as needed.

Library services & course reserves

Library quick links

Instructional Services & Technology
The library provides an array of instructional services designed to provide critical and just-in-time pedagogical and instructional support.

Course reserves: Place required readings or other instructional materials on reserve through either campus library. Access the reserve form & associated information here.

Please note:

  • reserve materials at least 7 days before students will need access
  • only required readings may be placed on reserve.

Research Guides:

Troubleshooting classroom & media access

Occasionally a building or classroom may be locked when you arrive for class. If this happens, call Public Safety and an officer will be dispatched to let you in: SF 415.726.2061; Oakland 510.385.1821.

If the AV equipment in your classroom or lecture hall fails, call the Media Center: SF Media Center (415) 551-9240 /Oakland Media Center (510) 594-3731

Please note that the Media Centers are open 8AM to 8PM Monday-Thursday, 8AM to 6PM Friday.

Where possible, arrive in the classroom a few minutes early to test technology before students arrive.

Classroom Technology/Media Center

Faculty may borrow AV equipment, laptops, projectors and other technology from the Media Centers on both campuses. The SF Media Center is located next to Timken Hall in the Main Building; the Oakland Media Center is in 106 Founders’ Hall on the basement level. Please make reservations a week in advance. Faculty who will use the same equipment repeatedly for a given course may also choose to make a reservation for an entire semester. For more details, got to the Media Center Portal page.

Emergencies: Please store this number in your phone


For victims or witnesses of crime, please call the police department first by calling 911.

Then call CCA Public Safety at 415-703-9510 from any off-campus phone, or #9510 for any on-campus phone. For more information contact:

Contact Information



Public Safety






Media Center

SF: 415.551.9240
Oakland: 510.594.3731

Chairs and Program Managers

See link to Academic Affairs Staff on right

See link to Academic Affairs Staff on right

Human Resources