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Fall 2024 - Undergraduate Enrollment Checklist

Last updated on Dec 12, 2023


Congratulations and Welcome to California College of the Arts!

Congratulations on your admission to California College of the Arts for Fall 2024! This page is where CCA admitted students will find their next steps to respond to their offer of admission and complete the enrollment process to matriculate.


Announcements

Fall 2024 courses will be in-person instruction

Our Fall 2024 semester will be all in-person instruction on campus. Students who are enrolling in Fall 2024 will be expected to attend courses in-person, as the college does not offer virtual or hybrid options.

CCA's COVID-19 vaccine recommendation

CCA supports student, staff, and faculty health and supports actions that reduce the spread of COVID-19. All students, faculty, and staff are strongly recommended to be up-to-date on their vaccinations against COVID-19 (with all recommended doses in their primary vaccine series, and one booster shot).

Transfer credit evaluations

The process for transfer credit evaluation takes about two weeks, for the enrollment team to review courses you have taken across all of your transcripts, and allow any time our faculty might need to review your file. Once the review is complete, you will be contacted with the instructions on how to view your transfer credit. Look for an email within the next two weeks of receiving your offer of admission for your next steps.


Admitted Students


Review your offer of admission and learn about financial aid eligibility

View your offer of admission

  1. Go to the CCA Undergraduate Applicant Page. (This is the same page you may have used to check your application status and any financial aid award offers or transfer credit.)
  2. Access your applicant profile by clicking the blue button at the top right corner to log in.
  3. Use the email address you used to apply to log in to the CCA Undergraduate Applicant page, even if you applied through CommonApp. Use the "reset password" feature if you are having trouble logging in.
  4. Under the heading "Your Applications," select your application for Fall 2024.

Learn what steps to take for financial aid eligibility

Our offer of admission may have included a merit scholarship from CCA. However, you may also take steps to qualify for additional need-based federal, state, or institutional aid by filling out either the Free Application for Federal Student Aid (FAFSA) or California Dream Act Application (CADAA), based on your citizenship status and state of residence.

U.S. citizens

U.S. citizens will need to complete the Free Application for Federal Student Aid (FAFSA) and include CCA's federal school code 001127. The application for the 2024-25 academic year will go live in late December 2023. In preparation for the launch of the FAFSA, we highly encourage all students who are US citizens, permanent residents or eligible non-citizens seeking need-based aid to create their Federal Student Aid account, called your FSA ID, in advance. You can start the process to create your FSA ID now at studentaid.gov.

Dependent students will need a parent whose information is reported on the FAFSA form to create their own FSA ID as well, so that they may sign their student's application electronically.

Undocumented students

Undocumented students, Dreamers, and DACA recipients residing in California should plan to complete the California Dream Act Application (CADAA) instead of the FAFSA. The CADAA for 2024-25 academic year will also not be available until late December 2023. You can learn more at csac.ca.gov

Undocumented students, Dreamers, and DACA recipients residing outside of California will have the opportunity to apply for need-based aid with a form that will not require a social security number. More information on this process will be available in late December.

California residents

The deadline to submit FAFSA or CADAA for Cal Grant eligibility has been extended from March 2nd to April 2nd for the 2024-25 year only. California residents–both US citizens and eligible non-citizens–seeking federal and state aid should complete either the FAFSA or California Dream Act Application by April 2.

International students

International students are not eligible for federal and state financial aid, and do not need to fill out the forms mentioned above. Explore additional financial aid information and resources for international students.

Viewing your financial aid offer from CCA

US citizens and eligible non-citizens will only be able to view their financial aid offer from CCA after the college has received the necessary information from their FAFSA or CADAA, which can take several weeks once the form has been submitted. For this reason, we encourage all students to fill out the form appropriate to their circumstances (and include CCA's federal school code: 001127) as soon as the 2024-25 forms become available in late December 2023.

Review Transfer Credit

Instructions to review any preliminary transfer credit you may have received:

  1. Log in to the CCA Undergraduate Applicant Page
  2. Find your Fall 2024 Application under "Your Applications"
  3. Click on Reports/Preliminary Transfer Credit Report to see your Preliminary Academic Progress Report that includes your transferred credits. This may not be immediately available upon your admission; this process may take up to two weeks to show up in your account.

Students who have credits transferred will receive an email instructing you to "View your Preliminary Academic Progress Report" when it is available.

Respond to your Offer of Admission

Once you have reviewed your offer of admission and you are ready to respond, follow the steps below to complete your enrollment.


Submit your enrollment deposit

To confirm your attendance at CCA, you need to accept your offer of admission and submit your nonrefundable $300 enrollment deposit.

  1. Go to the CCA Undergraduate Applicant Page. (This is the same page you may have used to check your application status and any financial aid award offers or transfer credit.)
  2. Access your applicant profile by clicking the blue button at the top right corner to log in.
  3. Use the email address you used to apply to log in to the CCA Undergraduate Applicant page, even if you applied through CommonApp. Use the "reset password" feature if you are having trouble logging in.
  4. Under the heading "Your Applications," select your application, and follow the instructions to accept your offer of admission and submit your enrollment deposit.

Deposited Students


After submitting your enrollment deposit, follow this Fall 2024 Undergraduate Enrollment Checklist

This Fall 2024 Undergraduate Enrollment Checklist is a guide to complete enrollment at CCA for incoming undergraduate students. All incoming students need to submit their deposit before they are able to complete the steps below.


Fall 2024 Enrollment Checklist


Create your CCA Account

After submitting the enrollment deposit, students will receive an email confirming their enrollment at CCA, and receive a second email with instructions on how to create their CCA Workday account and set up their CCA email address.

Students will need to set up their CCA email address before they are able to complete any of the checklist items below. If you need assistance, please email admissions@cca.edu.


CCA’s student information system: Workday

After you have set up your CCA email account, use the same CCA account credentials you have just set up to log into CCA’s student information system, Workday, by going to: workday.cca.edu. You will use this system for many administrative processes as a student, such as accessing your student records and viewing your class registration.

To help you better navigate and understand the workings of this system, CCA has a variety of resources available to students on the CCA portal:

If you have any questions or need general technical support accessing Workday, please contact helpdesk@cca.edu.

After you have set up your CCA email account, use your CCA account credentials to log into CCA’s student information system, Workday, by going to: workday.cca.edu

At the top right corner of the homepage after logging in, you will see an inbox icon with a number in a bubble representing tasks or messages in your workday inbox. This is where you will find messages and action items. These will continue to be added throughout the summer as you continue the enrollment process, so be sure to check your Workday account regularly.


New Student Enrollment Action Items in Workday

At the top right corner of the homepage after logging in to workday.cca.edu, you will see an inbox icon with a number in a bubble representing tasks or messages in your workday inbox. This is where you will find messages and action items. These will continue to be added throughout the summer as you continue the enrollment process, so be sure to check your Workday account regularly.

Action item: Review My Personal Information

This action item will ask you to review and update your personal information, including preferred name, legal name, and preferred pronouns.

Refer to this step-by-step guide: Review My Personal Information.

Action item: Review My Home Contact Information

This action item will ask you to review and update your contact information including your current home address, phone number, and email address.

If you are living on campus for Fall 2024, you can enter the address for Founders Hall as your primary home address. This information can be updated after you receive your housing placement information. The address for Founders Hall is:
188 Hooper Street
San Francisco, CA 94107

Refer to this step-by-step guide: Review My Contact Information.

Action item: Add Emergency Contacts

This action item asks you to add emergency contacts, such as parents or guardians, for CCA to contact in case of an emergency. CCA strongly recommends that students add more than one emergency contact.

RAVE is CCA's wireless campus-wide emergency response network to quickly inform the community about any situation that poses a threat to safety. In the event of a campus emergency, email alerts will be automatically sent to all CCA email addresses. We encourage all students to add an emergency contact to their profile, someone CCA can contact if there is an emergency.

Refer to this step-by-step guide: Add Emergency Contacts

Action item: On-Campus Housing

CCA has a live-on residency requirement for all incoming undergraduate students. This applies to all incoming first-year and transfer students. This action item will not appear for students who are exempt from this requirement.

For all students to whom CCA's live-on residency requirement applies, this action item will appear in your Workday inbox and will be completed after your housing application is received and processed by CCA Housing administration. This may take up to a week. Once your application is received and processed, this action item will be completed and disappear from your inbox.

CCA Housing application information

In the housing application, students will be asked their roommate preferences, as most incoming first year students will be assigned to double rooms. Unit type and roommate preferences will be prioritized by housing application submission date, so the earlier you submit your application, the better chance you have at getting your preferred room type.

Follow these step-by-step instructions to complete this action item:

  1. Access your Housing at CCA account: enter your CCA username and password (same as your CCA email). If you just created your CCA username, please note that it may take up to 24 hours before you can access your housing account with your new username.
  2. Select “Get started” (the blue button next to the Housing Application title)
  3. Read the housing application carefully, and complete all fields as necessary
  4. Review and submit your application (in this step you will also sign your Housing License Agreement)
  5. Upon receipt of your application and agreement, the housing administration team will review your information and enter you into the housing assignment process

This short video will also walk you through the steps to apply for housing. New incoming students should submit their housing application by May 15, 2024.

You can learn more about CCA Housing here.

Action item: I-20 & Student Visa (international students only)

This action item will ask international students whether they intend to submit an I-20 request in order to obtain a student visa.

International students for Fall 2024 must submit an I-20 Request Form. Follow these instructions to submit an I-20 Request in Workday.

Please review CCA's International Student Services Portal page for further information about the I-20 process as a first step in the F-1 student visa process to come to the US to study at CCA.

Action item: Submit final transcripts to CCA

This action item should be completed only once you have received your final transcripts from your current institution with your final Spring 2024 semester grades. You will be asked to upload the original copy of your latest transcript with final grades.

You can also arrange to have the final, official transcript sent directly from your school to CCA. This action item will be completed for you administratively within 48 hours of receipt.

Final transcripts need to be submitted by August 1, 2024.


Take steps for financial aid eligibility

Learn what steps to take for financial aid eligibility

Our offer of admission may have included a merit scholarship from CCA. However, you may also take steps to qualify for additional need-based federal, state, or institutional aid by filling out either the Free Application for Federal Student Aid (FAFSA) or California Dream Act Application (CADAA), based on your citizenship status and state of residence.

U.S. Citizens

U.S. citizens will need to complete the Free Application for Federal Student Aid (FAFSA) and include CCA's federal school code 001127. The application for the 2024-25 academic year will go live in late December 2023. In preparation for the launch of the FAFSA, we highly encourage all students who are US citizens, permanent residents or eligible non-citizens seeking need-based aid to create their Federal Student Aid account, called your FSA ID, in advance. You can start the process to create your FSA ID now at studentaid.gov.

Dependent students will need a parent whose information is reported on the FAFSA form to create their own FSA ID as well, so that they may sign their student's application electronically.

Undocumented students

Undocumented students, Dreamers, and DACA recipients residing in California should plan to complete the California Dream Act Application (CADAA) instead of the FAFSA. The CADAA for 2024-25 academic year will also not be available until late December 2023. You can learn more at csac.ca.gov

Undocumented students, Dreamers, and DACA recipients residing outside of California will have the opportunity to apply for need-based aid with a form that will not require a social security number. More information on this process will be available in late December.

California residents

The deadline to submit FAFSA or CADAA for Cal Grant eligibility has been extended from March 2nd to April 2nd for the 2024-25 year only. California residents–both US citizens and eligible non-citizens–seeking federal and state aid should complete either the FAFSA or California Dream Act Application by April 2.

International students

International students are not eligible for federal and state financial aid, and do not need to fill out the forms mentioned above. Explore additional financial aid information and resources for international students.

Viewing your financial aid offer from CCA

US citizens and eligible non-citizens will only be able to view their financial aid offer from CCA after the college has received the necessary information from their FAFSA or CADAA, which can take several weeks once the form has been submitted. For this reason, we encourage all students to fill out the form appropriate to their circumstances (and include CCA's federal school code: 001127) as soon as the 2024-25 forms become available in late December 2023.

Review your financial aid award

When your award becomes available to view, you may follow the instructions in View Financial Aid (Accept/Decline Awards) step by step guide to review and take action on your financial aid awards.

If you have questions about your financial aid awards, please make an appointment for a phone or virtual appointment. You may email finaid@cca.edu for questions, but please allow 1-2 days for a response.


Academic plan and Registration

Registration

New incoming students are registered for their first semester of courses administratively by the college. This helps ensure students meet important course requirements and prerequisites.

Each student will be registered for their first semester of classes for Fall 2024 based on their academic plan. Your academic plan is the multi-year course planning tool that brings together your program’s course guide (the complete list of all the courses you need to take to get a degree in that program) plus your academic progress (which shows what credit you have earned toward your degree, such as transferred credit) to help you on your path toward degree completion.

Academic plans

Your academic plan is a multi-year course planning tool that helps you look at your path toward degree completion, and allows you to see the academic courses you will be taking throughout your time at CCA. Students are asked to view their academic plan before they are registered for classes each semester, to help them understand how the classes each semester will build toward their goal of their degree in their major.

Admitted Fall 2024 students will receive an email with instructions on how to review their academic plan this summer. This is an informative step in the process before CCA registers you for your first semester of classes. Please be patient for this process, as it takes some time for the college to set up an academic plan for each student.

If you have questions about your plan, please email admissions@cca.edu. No changes can be made by admissions staff at the point of academic planning. Corrections and changes can be made after students meet with their academic advisor and into the beginning of the semester until the Add/Drop period deadline, Tuesday, September 10, 2024.


Billing and Tuition Payment

Billing notification will be sent out in Summer 2024 after registration is complete

Students will be notified that their registration is complete and will receive access to be able to view their bill statement in their CCA account

The first tuition payment will be due August 1st

Please wait to receive a statement for the Fall 2024 semester before submitting your first payment. We will post CCA’s 2024-25 standard rates and fees for incoming students to review ahead of receiving their first bill. Students who do not make their first payment by the due date may incur a late fee.

Payment plans are available!

View payment plan options and enroll in a payment plan via Touchnet. Touchnet is CCA's authorized and secure third-party payment plan processor. By enrolling in a payment plan online, you can track and schedule your payments to be deducted automatically from your credit card, debit card or bank account (via echeck).

Here is how you can view your billing statement and set up a payment plan in Touchnet:

  1. Visit Touchnet Bill+Pay.
  2. Login with your Workday username and password.

View Touchnet page navigation video

You can also access Touchnet though your CCA Workday account:

  1. Log into workday.cca.edu using your CCA account credentials
  2. Click on "My Student Finances"
  3. Under the heading "Student Account," click on "Pay and Enroll in a Payment Plan via Touchnet". This will redirect you to CCA's authorized Touchnet payment page.

You can view these steps as video instructions to access Touchnet via Workday. Once logged into Touchnet, see "Touchnet page navigation video" above.

Refer to our billing page for more information.


Health Insurance

All full-time CCA students are required to have comprehensive health insurance coverage while enrolled at California College of the Arts. 

Per CCA policy, all undergraduate students who are registered at 12 or more units per semester will be automatically enrolled in and billed for CCA’s Student Health Insurance Plan unless they submit an online waiver application with proof of coverage by comparable health insurance, and the waiver is approved before the student health insurance waiver deadline.

Enrolling in CCA's student health insurance

CCA's student health insurance coverage for the 2024-25 academic year is provided through an Aetna EPO plan. It is a U.S nationwide insurance plan, so students will have access to a network of doctors, hospitals, pharmacies and specialists throughout the Bay Area and nationwide.

If you plan to enroll in CCA’s Student Health Insurance Plan for the 2024-25 academic year, you do not need to take any action. The cost for student health insurance will be included in the student account bill you receive in July.

Coverage dates for the students on the student health insurance plan are: August 1, 2024 - July 31, 2025.

Waiving CCA's student health insurance

A student may waive coverage from CCA's health insurance plan if you have continued health insurance coverage from another provider, and your personal health insurance plan meets established minimum-coverage requirements.

Any students seeking to waive CCA student health insurance are encouraged to start the process early. You can find more information about the process, documentation, and general requirements to be eligible for a student health insurance waiver here.

Questions? Please email healthinsurance@cca.edu.


Student Technology Requirement

Digital technology has the potential to enhance the study and practice of all disciplines within art and design. CCA views computing as an essential tool and promotes the digital literacy of all students. CCA requires that incoming students own a laptop that meets the minimum system requirements for software used in the First-Year curriculum. You will be asked to acknowledge CCA's Technology Requirement policy in your Workday account.

Student technology requirements

All students need to have a laptop and external storage device that meets the student technology requirement for incoming first year students. Specific majors have additional requirements: see technology requirements by major. If your major is not listed on that page, the specifications listed in the first year student technology requirements will cover your needs for your academic program.

If you are not able to meet the Student Technology Requirements please complete a Student Technology Requirements Checkup form. You may submit this form by clicking here or by searching for the Create Request task in Workday. We want to find support options for you and Educational Technology Services will follow up shortly to discuss further.

Student discounts

CCA students are eligible for computer purchase discounts, access to Adobe Creative Cloud and educational pricing on software to assist with the cost of these recommendations and requirements.

For more information, please see CCA's Laptop Requirement FAQ.


Materials and Supplies

Most supplies needed for your First Year Core Studio courses will be provided in your First Year kit or available in the classrooms for use. We also encourage students to bring all their favorite materials and tools that they have at home.

Materials provided by CCA in First Year Kits

Each student will receive a supply starter kit with materials needed for your First Year Core Studio classes. The materials in this kit include:

  • CCA wirebound sketchbook
  • X-acto knife and blades
  • Glue stick
  • Pad of newsprint
  • Paint brush set
  • Pad of Bristol board
  • Graphite pencil set that includes an eraser and sharpener

Materials available in the First Year Core Studio classrooms

Some materials will also be available for students to use in the First Year CORE Studio classrooms:

The Drawing Studio will have sumi ink, charcoal, drawing boards and easels, drawing paper, sketch paper, and tracing paper available for students to use.

The 2D Studio will have access to acrylic paint in various colors, gloss and matte medium, palette knives, all kinds of tape and glue, lino carving tools, and some basic brushes as well as drawing paper, sketch paper, and tracing paper available.

The 3D Studio provides access to all kinds of tools, and will include wood required for a project. All studios are furnished with cutting surfaces, scissors, rulers and other measuring tools.

For many people, this will be enough to work on and complete projects. Some students may wish to supplement the class supplies with things they get on their own.

Supplemental materials

Your professors are available to help you make decisions when you need to acquire additional materials not provided in the starter kit or available in the studio classrooms. Once you have begun your classes and have a better understanding of the materials used, you may want to start selecting your own and purchasing your own tools.

For any additional supplies you may need while here at CCA, our favorite store ARCH Art Supplies is located on the ground floor level of CCA's Blattner Hall, only a 5 minute walk from the main campus. Students should budget about $200 for additional materials, services, and tools such as:

  • Calligraphy brushes
  • Document & file printing
  • Tortillions & stumps
  • Graphite transfer paper
  • Palette paper pad
  • Pigma Micron pens
  • Specialized papers & boards
  • Conte crayons
  • Speedy-carve blocks
  • Watercolor paper

As you move into higher level courses you will become more responsible for purchasing your own supplies.


Update your CCA Portal profile

Set up your Student ID photo
Students should take the opportunity this fall to set up their student ID photo to create their CCA OneCard card. Student ID cards will be used for room access, meal purchases, equipment check-out and use, and general campus access, so this process should be completed before your first semester on campus.

Any student living in CCA housing this fall should upload their photo by August 1st to ensure a smooth check-in process to CCA Residence Halls. Please see ID photo requirements and step-by-step instructions for how to complete.


Orientation

New Student Orientation is a required, comprehensive, and personal introduction to California College of the Arts that will help you get to know other students, faculty, and staff who will become an important part of your college experience.

CCA's Fall 2024 Orientation experience is made up of a series of online modules and on-campus activities during Chimera Welcome Week.

Orientation – Complete virtually throughout the month of August

CCA's New Student Orientation is the college's way of communicating the important and necessary information about the college that you will need to know as a new incoming student. New Student Orientation is a series of recorded online sessions for students to complete throughout the month of August before they get to campus. You will receive information to your CCA email address about how to access these sessions via Moodle, CCA's learning management system.

Chimera Welcome Week – Happening in-person when you get to campus

When you finally get to campus, we will have a series of in-person events as well to introduce you to the campus and community! We call this Chimera Welcome Week, and it will take place August 20 – 23, 2024. We will be hosting workshops and social events to help you get to know the college, the staff who will support you at CCA, and your fellow classmates!

Check your CCA email regularly as more information will follow!

Questions? Contact orientation@cca.edu.


Resources

Disability/Access Services

Providing access to a diverse student population is embedded in CCA’s philosophy.

We recognize disability as an aspect of diversity that is integral to society and to the campus community. CCA’s Disability / Access Services collaborates, with students, faculty, staff, and community members to create usable, equitable, inclusive, and sustainable learning environments. Students who have a documented disability or chronic medical condition should request academic accommodations by contacting the Office of the Dean of Students at access@cca.edu to schedule an intake appointment.

Career Development Office

CCA’s various departments and offices offer opportunities for domestic and international students to gain professional experience while in college. The Career Development Office is here to help students translate their passions into meaningful creative careers and practices. Students can apply to off campus opportunities and engage with employers on Handshake.

Work study jobs are posted on the internal college job board called Workday. Also, learn more about the Work Study Programs at Internal Job Board & Starting to Work.

FERPA

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records:

  • The right to inspect and review their educational records within 45 days of the day CCA receives a request for access
  • The right to request the amendment of educational records that the student believes to be inaccurate or misleading
  • The right to consent to disclosures of personally identifiable information contained in their educational records, except to the extent that FERPA authorizes disclosure without consent
  • The right to file a complaint with the U.S. Department of Education concerning alleged failures by CCA to comply with the requirements of FERPA

For full details of your rights, see Family Educational Rights & Privacy Act.

ARCH Art Supplies

ARCH Art Supplies, an independent art supply store and a San Francisco fixture since 1978, has been the go-to location for CCA students and faculty to purchase their supplies since they moved to Potrero Hill in 2001. In August 2021, they moved into the retail space in CCA’s Blattner Hall (1490 17th Street), making it even easier for CCA students to buy supplies, First Year Core Studio supply kits and class kits, and CCA swag on the go.

Online: shop.archsupplies.com

In-person: Visit ARCH in Blattner Hall.