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Spring 2022 - Undergraduate Enrollment Checklist

Last updated on Oct 18, 2021


Congratulations and Welcome to California College of the Arts!

Congratulations on your admission to CCA for Spring 2022!

To review your financial aid package, log in to the CCA Undergraduate Applicant Page. From there, click on View My Financial Aid Packages.

To review any transfer credit you may have received, find your Spring 2022 Application under "Your Applications." Once there, click on Reports/Preliminary Transfer Credit Report.

When you're ready to accept your offer and pay your enrollment deposit, click Accept or Decline on your Spring 2022 Application.

Announcements

Spring 2022 courses will be in-person instruction!

We are extremely excited to announce that our Spring 2022 semester will be a full return to all in-person instruction on campus. Students who are enrolling in Spring 2022 will be expected to attend courses in-person, as we will not be offering virtual or hybrid options.

CCA's COVID-19 vaccination policy

In our full return to campus, CCA remains committed to prioritizing student, staff, and faculty health and safety through the ongoing COVID-19 pandemic. CCA requires all students abide by the college's COVID-19 vaccination policy and be fully vaccinated, or granted a qualified exemption, by the start of the semester.

Transfer credit evaluations

The process for transfer credit evaluation takes about two weeks, for the enrollment team to review courses you have taken across all of your transcripts, and allow any time our faculty might need to review your file. Once the review is complete, you will be contacted with the instructions on how to view your transfer credit. Look for an email within the next two weeks of receiving your offer of admission for your next steps.


After accepting your offer on the CCA Undergraduate Applicant Page, follow this Spring 2022 Undergraduate Enrollment Checklist:

This Spring 2022 Undergraduate Enrollment Checklist is a guide to complete enrollment at CCA for incoming undergraduate students. All incoming students need to submit their deposit before they are able to complete the steps below.


Enrollment Checklist


Submit your enrollment deposit

To confirm your attendance at CCA, you need to accept your offer of admission and submit your nonrefundable $300 enrollment deposit.

  1. Go to the CCA Undergraduate Applicant Page. (This is the same page you may have used to check your application status and any financial aid award offers or transfer credit.)
  2. Access your applicant profile by clicking the blue button at the top right corner to log in.
  3. Use the email address you used to apply to log in to the CCA undergraduate applicant page, even if you applied through CommonApp. Use the "reset password" feature if you are having trouble logging in.
  4. Under the heading "Your Applications," select your application, and follow the instructions to accept your offer of admission and submit your enrollment deposit.

Create your CCA Account

After submitting the enrollment deposit, students will receive an email within 48 hours with instructions on how to create their CCA Workday account and set up their CCA email address.


New Student Enrollment Action Items in Workday

After you have set up your CCA email account, use your CCA account credentials to log into CCA’s student information system, Workday, by going to: workday.cca.edu

At the top right corner of the homepage after logging in, you will see an inbox icon with a number in a bubble representing tasks or messages in your workday inbox. This is where you will find messages and action items. These will continue to be added throughout the summer as you continue the enrollment process, so be sure to check your Workday account regularly.

Action item: Review My Personal Information

This action item will ask you to review and update your personal information, including preferred name, legal name, and preferred pronouns.

Refer to this step-by-step guide: Review My Personal Information.

Action item: Review My Home Contact Information

This action item will ask you to review and update your contact information including your current home address, phone number, and email address.

If you are living on campus for Spring 2022, you can enter the address for Founders Hall as your primary home address. This information can be updated after you receive your housing placement information. The address for Founders Hall is:
188 Hooper Street
San Francisco, CA 94107

Refer to this step-by-step guide: Review My Contact Information.

Action item: Add Emergency Contacts

This action item asks you to add emergency contacts, such as parents or guardians, for CCA to contact in case of an emergency. CCA strongly recommends that students add more than one emergency contact.

RAVE is CCA's wireless campus-wide emergency response network to quickly inform the community about any situation that poses a threat to safety. In the event of a campus emergency, email alerts will be automatically sent to all CCA email addresses. We encourage all students to add an emergency contact to their profile, someone CCA can contact if there is an emergency.

Refer to this step-by-step guide: Add Emergency Contacts

Action item: On-Campus Housing

CCA has a live-on residency requirement for all incoming undergraduate students. This applies to all incoming first-year and transfer students. This action item will not appear for students who are exempt from this requirement.

For all students to whom CCA's live-on residency requirement applies, this action item will appear in your Workday inbox and will be completed after your housing application is received and processed by CCA Housing administration. This may take up to a week. Once your application is received and processed, this action item will be completed and disappear from your inbox.

CCA Housing application information

In the housing application, students will be asked their roommate preferences, as most incoming first year students will be assigned to double rooms. San Francisco Department of Public Health has recently updated their guidelines to allow colleges to assign two students per sleeping room in dormitories.

Unit type and roommate preferences will be prioritized by housing application submission date, so the earlier you submit your application, the better chance you have at getting your preferred room type.

Follow these step-by-step instructions to complete this action item:

  1. Access your Housing at CCA account: enter your CCA username and password (same as your CCA email). If you just created your CCA username, please note that it may take up to 24 hours before you can access your housing account with your new username.
  2. Select “get started” (the blue button next to the Housing Application title)
  3. Read the housing application carefully, and complete all fields as necessary
  4. Review and submit your application (in this step you will also sign your Housing License Agreement)
  5. Upon receipt of your application and agreement, the housing administration team will review your information and enter you into the housing assignment process

This short video will also walk you through the steps to apply for housing.

You can learn more about CCA Housing here.

Action item: I-20 & Student Visa (international students only)

This action item will ask international students whether they intend to submit an I-20 request in order to obtain a student visa.

International students must submit an I-20 Request Form. Follow these instructions to submit an I-20 Request in Workday.

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If you are planning to travel to the US, the Center for Disease Control (CDC) requires all travelers entering the United States by airplane to provide a negative COVID-19 test result. Learn more information here.

Please review CCA's Office of International Student Affairs and Programs Portal page for further information about the I-20 process as a first step in the F-1 student visa process to come to the US to study at CCA.

Action item: Submit final transcripts to CCA

This action item should be completed only once you have received your final transcripts from your current institution with your final Spring 2021 semester grades. You will be asked to upload the original copy of your latest transcript with final grades.

You can also arrange to have the final, official transcript sent directly from your school to CCA. This action item will be completed for you administratively within 48 hours of receipt.

Final transcripts need to be submitted by January 14, 2022.

Action item: Student Technology Requirement and Check-Up

Digital technology has the potential to enhance the study and practice of all disciplines within art and design. CCA views computing as an essential tool and promotes the digital literacy of all students. CCA requires that incoming students own a laptop that meets the minimum system requirements for software used in the First-Year curriculum. You will be asked to acknowledge CCA's Technology Requirement policy in your Workday account.

Student technology requirements

All students need to have a laptop and external storage device that meets the student technology requirement for incoming first year students. Specific majors have additional requirements: see technology requirements by major. If your major is not listed on that page, the specifications listed in the first year student technology requirements will cover your needs for your academic program.

If you are not able to meet the Student Technology Requirements please complete a Student Technology Requirements Checkup form. You may submit this form by clicking here or by searching for the Create Request task in Workday. We want to find support options for you and Educational Technology Services will follow up shortly to discuss further.

Student discounts

CCA students are eligible for computer purchase discounts, access to Adobe Creative Cloud and educational pricing on software to assist with the cost of these recommendations and requirements.

For more information, please see CCA's Laptop Requirement FAQ.


Review & Accept Financial Aid

After you create your CCA account, review your Financial Aid

If you have applied for aid, follow the instructions in View Financial Aid (Accept/Decline Awards) step by step guide to review and take action on your financial aid awards. If you have questions about your financial aid awards, please make an appointment for a phone or virtual appointment. You may email finaid@cca.edu for questions, but please allow 1-2 days for a response.

Financial Aid and instruction delivery mode

Any institutional aid that a student is awarded with their offer of admission–such as Merit scholarships, or Faculty Honors awards–will not be affected by taking courses remotely online, as long as they maintain full-time enrollment of 12+ units per semester toward completion of their degree.

If you are eligible for a Parent Plus loan: Parent Plus loans are calculated based on the total cost of attendance, which includes campus housing. If you have circumstances that prevent you from joining us in campus housing in the Fall, the total cost of attendance will be adjusted and therefore the Parent Plus loan maximum will be affected.


View your academic plan to prepare for registration

View your academic plan

Students will receive an email with instructions on how to review their academic plan. This is an informative step in the process before CCA registers you for your first semester of classes. Please be patient for this process, as it takes some time for the college to set up an academic plan for each student.

Your academic plan is a multi-year course planning tool that helps you look at your path toward degree completion, and allows you to see the academic courses you will be taking throughout your time at CCA. Students are asked to view their academic plan before they are registered for classes each semester, to help them understand how the classes each semester will build toward their goal of their degree in their major.

Use this step-by-step guide to learn more about your academic plan and instructions on how to review it.

If you have questions about your plan, please email admissions@cca.edu. No changes can be made by admissions staff at the point of academic planning. Corrections and changes can be made after registration begins.

Registration

CCA will register all incoming students for their Spring 2021 classes. You will receive an email confirming when you have been registered for the semester.


Billing and Tuition Payment

Billing notification will be sent out after registration is complete

Students will be notified and will be able to view their bill statement in their CCA account. Please wait to receive a statement for the Spring 2022 semester before submitting your first payment.

The first tuition payment will be due December 1st

We will post CCA’s 2021-22 standard rates and fees for incoming students to review ahead of receiving their first bill. Students who do not make their first payment by the due date may incur a late fee.

Payment plans are available!

View payment plan options and enroll in a payment plan via Touchnet. Touchnet is CCA's authorized and secure third-party payment plan processor. By enrolling in a payment plan online, you can track and schedule your payments to be deducted automatically from your credit card, debit card or bank account (via echeck).

Here is how you can view your billing statement and set up a payment plan in Touchnet:

  1. Visit Touchnet Bill+Pay.
  2. Login with your Workday username and password.

View Touchnet page navigation video

You can also access Touchnet though your CCA Workday account:

  1. Log into workday.cca.edu using your CCA account credentials
  2. Click on "My Student Finances"
  3. Under the heading "Student Account," click on "Pay and Enroll in a Payment Plan via Touchnet". This will redirect you to CCA's authorized Touchnet payment page.

You can view these steps as video instructions to access Touchnet via Workday. Once logged into Touchnet, see "Touchnet page navigation video" above.

Refer to our billing page for more information.


Health Insurance

All full-time CCA students are required to have comprehensive health insurance coverage while enrolled at California College of the Arts. 

Per CCA policy, all undergraduate students who are registered at 12 or more units per semester will be automatically enrolled in and billed for CCA’s Student Health Insurance Plan unless they submit an online waiver application with proof of coverage by comparable health insurance, and the waiver is approved before the student health insurance waiver deadline.

Enrolling in CCA's student health insurance

CCA's student health insurance coverage for the 2021-22 academic year is provided through an Aetna PPO plan. It is a U.S nationwide insurance plan, so any student located in the United States can be covered by this plan.

If you plan to enroll in CCA’s Student Health Insurance Plan for the 2021-22 academic year, you do not need to take any action. The cost for student health insurance will be included in the student account bill you receive in August.

Waiving CCA's student health insurance

A student may waive coverage from CCA's health insurance plan if you have continued health insurance coverage from another provider, and your personal health insurance plan meets established minimum-coverage requirements.

Any students seeking to waive CCA student health insurance are encouraged to start the process early. You can find more information about the process, documentation, and general requirements to be eligible for a student health insurance waiver here.

Questions? Please email healthinsurance@cca.edu.


Update your CCA Portal profile

Set up your Student ID photo
Students should take the opportunity this fall to set up their student ID photo to create their CCA OneCard card. Student ID cards will be used for room access, meal purchases, equipment check-out and use, and general campus access, so this process should be completed before your first semester on campus.

Any student choosing to live in CCA housing this spring should upload their photo by January 1st to ensure a smooth check-in process to CCA Residence Halls. Please see ID photo requirements and step-by-step instructions for how to complete.


Orientation

New Student Orientation is a required, comprehensive, and personal introduction to California College of the Arts that will help you get to know other students, faculty, and staff who will become an important part of your college experience. More information on Spring 2022 Orientation will be available in November.

Questions? Contact orientation@cca.edu.


Resources

Disability/Access Services

Providing access to a diverse student population is embedded in CCA’s philosophy.

We recognize disability as an aspect of diversity that is integral to society and to the campus community. CCA’s Disability / Access Services collaborates, with students, faculty, staff, and community members to create usable, equitable, inclusive, and sustainable learning environments. Students who have a documented disability or chronic medical condition should request academic accommodations by contacting the Office of the Dean of Students at access@cca.edu to schedule an intake appointment.

Career Development Office

CCA’s various departments and offices offer opportunities for domestic and international students to gain professional experience while in college. The Career Development Office is here to help students translate their passions into meaningful creative careers and practices. Students can apply to off campus opportunities and engage with employers on Handshake.

Work study jobs are posted on the internal college job board called Workday. Also, learn more about the Work Study Programs at Internal Job Board & Starting to Work.

FERPA

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records:

  • The right to inspect and review their educational records within 45 days of the day CCA receives a request for access
  • The right to request the amendment of educational records that the student believes to be inaccurate or misleading
  • The right to consent to disclosures of personally identifiable information contained in their educational records, except to the extent that FERPA authorizes disclosure without consent
  • The right to file a complaint with the U.S. Department of Education concerning alleged failures by CCA to comply with the requirements of FERPA

For full details of your rights, see Family Educational Rights & Privacy Act.

ARCH Art Supplies

ARCH Art Supplies, an independent art supply store and a San Francisco fixture since 1978, has been the go-to location for CCA students and faculty to purchase their supplies since they moved to Potrero Hill in 2001. In August 2021, they moved into the retail space in CCA’s Blattner Hall (1490 17th Street), making it even easier for CCA students to buy supplies, First Year Core Studio supply kits and class kits, and CCA swag on the go.

Online: shop.archsupplies.com

In-person: Visit ARCH in Blattner Hall.